Administrative Services Coordinator
Nidec, Saint Louis, MO, United States
Administrative Services Coordinator
The Administrative Services Coordinator supports the efficient day-to-day operations of the office by providing administrative, logistical, and front-facing support. This role ensures a welcoming and well-organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors.
Essential Duties and Responsibilities:
Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace
Greet and assist visitors, manage sign-in processes, and coordinate visitor access
Create and distribute visitor and employee badges as needed
Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders
Coordinate lunch orders and refreshments for meetings, trainings, and company events
Assist with basic travel arrangements, including booking flights, hotels, and ground transportation as requested
Accept, route, and track deliveries and packages from vendors and carriers
Sort, distribute, and deliver incoming and internal mail
Support meeting logistics, including room setup and coordination as needed
Serve as a point of contact for office-related inquiries and administrative support
Maintain orderly common areas and assist with general office organization
Partner with internal teams such as HR, Facilities, or Operations to support administrative needs
Perform other administrative or clerical duties as assigned
Qualifications:
Associate's degree or additional administrative training
5+ years of experience in an administrative, office support, or customer-facing role
Strong organizational and time-management skills with attention to detail
Professional and friendly demeanor with excellent customer service skills
Ability to manage multiple tasks and adjust priorities in a fast-paced environment
Proficiency in Microsoft Office applications
Effective verbal and written communication skills
Experience supporting office operations in a corporate or professional environment
Familiarity with travel booking tools and office procurement processes
Experience working with visitors, vendors, or delivery services
Physical Requirements:
Ability to sit, stand, and move throughout the office during the workday
Ability to lift and carry office supplies or packages up to [e.g., 25 pounds]
Ability to operate standard office equipment
Work Environment:
Typical office environment with frequent interaction with employees and visitors
May require flexibility to support meetings, events, or special office activities
Equal Employment Opportunity and Affirmative Action at Nidec Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
The Administrative Services Coordinator supports the efficient day-to-day operations of the office by providing administrative, logistical, and front-facing support. This role ensures a welcoming and well-organized workplace by coordinating office services, assisting visitors, managing supplies and deliveries, supporting travel arrangements, and handling general administrative tasks. The position plays a key role in maintaining a professional and smooth office environment for employees, leadership, and visitors.
Essential Duties and Responsibilities:
Assist with the daily operations of the office to ensure a smooth, organized, and efficient workplace
Greet and assist visitors, manage sign-in processes, and coordinate visitor access
Create and distribute visitor and employee badges as needed
Order, stock, and maintain office supplies; monitor inventory levels and place replenishment orders
Coordinate lunch orders and refreshments for meetings, trainings, and company events
Assist with basic travel arrangements, including booking flights, hotels, and ground transportation as requested
Accept, route, and track deliveries and packages from vendors and carriers
Sort, distribute, and deliver incoming and internal mail
Support meeting logistics, including room setup and coordination as needed
Serve as a point of contact for office-related inquiries and administrative support
Maintain orderly common areas and assist with general office organization
Partner with internal teams such as HR, Facilities, or Operations to support administrative needs
Perform other administrative or clerical duties as assigned
Qualifications:
Associate's degree or additional administrative training
5+ years of experience in an administrative, office support, or customer-facing role
Strong organizational and time-management skills with attention to detail
Professional and friendly demeanor with excellent customer service skills
Ability to manage multiple tasks and adjust priorities in a fast-paced environment
Proficiency in Microsoft Office applications
Effective verbal and written communication skills
Experience supporting office operations in a corporate or professional environment
Familiarity with travel booking tools and office procurement processes
Experience working with visitors, vendors, or delivery services
Physical Requirements:
Ability to sit, stand, and move throughout the office during the workday
Ability to lift and carry office supplies or packages up to [e.g., 25 pounds]
Ability to operate standard office equipment
Work Environment:
Typical office environment with frequent interaction with employees and visitors
May require flexibility to support meetings, events, or special office activities
Equal Employment Opportunity and Affirmative Action at Nidec Nidec is an Equal Employment Opportunity (EEO) and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants receive consideration for employment without regard to their age, gender, gender identity, sexual orientation, race, color, genetic information, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law. For more information regarding your (EEO) rights as an applicant, please visit the following website: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf