Administrative Assistant /Receptionist
Kelly, Franklin, NH, United States
Administrative Assistant / Receptionist
Job Title: Administrative Assistant / Receptionist
Location: Franklin, NH Pay rate: $25/hour
Job Summary: The Administrative Assistant II will serve as the primary point of contact for visitors, vendors, contractors, and guests. This role is responsible for greeting visitors, issuing badges, and ensuring compliance with safety, security, and facility requirements. The position will involve coordinating visitor logistics, providing administrative support to the leadership team, and ensuring smooth daily operations.
Key Responsibilities: Greet visitors and ensure compliance with safety, security, and facility requirements. Issue visitor badges and coordinate visitor logistics, including meeting rooms, escorts, PPE requirements, and site access. Communicate visitor arrival information to hosts and leadership. Provide administrative support to the leadership team, including scheduling meetings, preparing documents, and managing correspondence. Maintain calendars, conference room schedules, and meeting logistics. Assist with preparing reports, presentations, training materials, and other documentation as needed. Manage incoming and outgoing mail, deliveries, and office communications. Assist with purchase orders, invoices, supply ordering, and tracking as assigned. Coordinate office supplies and support shared service areas, including conference rooms, reception areas, and break rooms as applicable. Support compliance with site policies, safety expectations, and confidentiality requirements. Communicate effectively with leadership, employees, vendors, and visitors to ensure smooth daily operations. Model professional behavior and reinforce site expectations with visitors and vendors. Perform other administrative and clerical duties as assigned to support operational effectiveness.
Required Qualifications: High school diploma or equivalent required; associate degree or administrative certification preferred. 3+ years of administrative or office support experience, preferably in a manufacturing, industrial, or regulated environment. Strong organizational, time management, and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Ability to handle confidential information with discretion. Professional demeanor and customer service mindset. Experience supporting leadership or management teams.
Working Conditions: This position will be on-site in a manufacturing facility at the Company's Franklin location in Franklin, NH. Scheduled work hours will be communicated by the manager.
Physical Requirements: Ability to remain seated at a desk or workstation for extended periods. Ability to perform repetitive tasks such as typing on a keyboard or using a mouse for extended periods. Ability to physically move around the office, organize, or transport files, packages, or other office-related materials. Ability to read documents, use a computer, and perform data entry tasks. Ability to communicate clearly with management and coworkers, particularly in meetings or phone calls. Ability to operate standard office equipment such as computers, printers, phones, and copiers. Ability to occasionally lift and carry light objects, such as office supplies, documents, or small equipment.
Job Title: Administrative Assistant / Receptionist
Location: Franklin, NH Pay rate: $25/hour
Job Summary: The Administrative Assistant II will serve as the primary point of contact for visitors, vendors, contractors, and guests. This role is responsible for greeting visitors, issuing badges, and ensuring compliance with safety, security, and facility requirements. The position will involve coordinating visitor logistics, providing administrative support to the leadership team, and ensuring smooth daily operations.
Key Responsibilities: Greet visitors and ensure compliance with safety, security, and facility requirements. Issue visitor badges and coordinate visitor logistics, including meeting rooms, escorts, PPE requirements, and site access. Communicate visitor arrival information to hosts and leadership. Provide administrative support to the leadership team, including scheduling meetings, preparing documents, and managing correspondence. Maintain calendars, conference room schedules, and meeting logistics. Assist with preparing reports, presentations, training materials, and other documentation as needed. Manage incoming and outgoing mail, deliveries, and office communications. Assist with purchase orders, invoices, supply ordering, and tracking as assigned. Coordinate office supplies and support shared service areas, including conference rooms, reception areas, and break rooms as applicable. Support compliance with site policies, safety expectations, and confidentiality requirements. Communicate effectively with leadership, employees, vendors, and visitors to ensure smooth daily operations. Model professional behavior and reinforce site expectations with visitors and vendors. Perform other administrative and clerical duties as assigned to support operational effectiveness.
Required Qualifications: High school diploma or equivalent required; associate degree or administrative certification preferred. 3+ years of administrative or office support experience, preferably in a manufacturing, industrial, or regulated environment. Strong organizational, time management, and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Ability to handle confidential information with discretion. Professional demeanor and customer service mindset. Experience supporting leadership or management teams.
Working Conditions: This position will be on-site in a manufacturing facility at the Company's Franklin location in Franklin, NH. Scheduled work hours will be communicated by the manager.
Physical Requirements: Ability to remain seated at a desk or workstation for extended periods. Ability to perform repetitive tasks such as typing on a keyboard or using a mouse for extended periods. Ability to physically move around the office, organize, or transport files, packages, or other office-related materials. Ability to read documents, use a computer, and perform data entry tasks. Ability to communicate clearly with management and coworkers, particularly in meetings or phone calls. Ability to operate standard office equipment such as computers, printers, phones, and copiers. Ability to occasionally lift and carry light objects, such as office supplies, documents, or small equipment.