Administrative Assistant III - Contracts and Procurement Director's Office - Hun
Texas Department of Criminal Justice TX, Huntsville, TX, United States
Administrative Assistant III - Contracts And Procurement Director's Office - Huntsville
Organization: Business And Finance - Contracts & Procurement
Primary Location: United States-Texas-Huntsville
Job: Office And Administrative Support
Employee Status: Regular
Schedule: Full-time
Travel: No
Salary/Salary Range: $3,200.27 (Ret 2.5% Less)
Pay Basis: Monthly
Hazardous Duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non-exempt
Job Posting: Apr 29, 2026, 5:00:00 AM
Closing Date: May 9, 2026, 4:59:00 AM
Job Summary: Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions:
A. Participates in the planning and execution of an agency program; coordinates work with agency departments; and assists in the development of administrative and technical assistance policies and procedures.
B. Prepares and disseminates information concerning agency programs and procedures; prepares and distributes correspondence, reports, studies, forms, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex typing and word processing.
C. Maintains filing, automated and manual record keeping, and records management systems; compiles and enters data, makes calculations, and prepares administrative and statistical reports; and assists in the preparation of presentations for administrative and executive meetings.
D. Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts; attends meetings, takes notes, and prepares and distributes minutes and related information; and provides liaison with staff, local, state, and federal agencies, and private organizations.
E. Processes incoming and outgoing telephone calls; schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and reservations.
Minimum Qualifications:
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
3. Computer operations experience preferred.
4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
3. Skill to communicate ideas and instructions clearly and concisely.
4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
5. Skill to interpret and apply rules, regulations, policies, and procedures.
6. Skill in the use of computers and related equipment in a stand-alone or local area network environment.
7. Skill to prepare and maintain accurate records, files, and reports.
8. Skill to review technical data and prepare technical reports.
9. Skill in the electronic transmission of communications.
10. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
11. Skill to type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements With Or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
Questions regarding this posting may be directed to: Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions
EEO Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
Organization: Business And Finance - Contracts & Procurement
Primary Location: United States-Texas-Huntsville
Job: Office And Administrative Support
Employee Status: Regular
Schedule: Full-time
Travel: No
Salary/Salary Range: $3,200.27 (Ret 2.5% Less)
Pay Basis: Monthly
Hazardous Duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non-exempt
Job Posting: Apr 29, 2026, 5:00:00 AM
Closing Date: May 9, 2026, 4:59:00 AM
Job Summary: Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions:
A. Participates in the planning and execution of an agency program; coordinates work with agency departments; and assists in the development of administrative and technical assistance policies and procedures.
B. Prepares and disseminates information concerning agency programs and procedures; prepares and distributes correspondence, reports, studies, forms, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs complex typing and word processing.
C. Maintains filing, automated and manual record keeping, and records management systems; compiles and enters data, makes calculations, and prepares administrative and statistical reports; and assists in the preparation of presentations for administrative and executive meetings.
D. Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts; attends meetings, takes notes, and prepares and distributes minutes and related information; and provides liaison with staff, local, state, and federal agencies, and private organizations.
E. Processes incoming and outgoing telephone calls; schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and reservations.
Minimum Qualifications:
A. Education, Experience, and Training
1. Graduation from an accredited senior high school or equivalent or GED.
2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
3. Computer operations experience preferred.
4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
B. Knowledge and Skills
1. Knowledge of office practices and procedures.
2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
3. Skill to communicate ideas and instructions clearly and concisely.
4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
5. Skill to interpret and apply rules, regulations, policies, and procedures.
6. Skill in the use of computers and related equipment in a stand-alone or local area network environment.
7. Skill to prepare and maintain accurate records, files, and reports.
8. Skill to review technical data and prepare technical reports.
9. Skill in the electronic transmission of communications.
10. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
11. Skill to type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements With Or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.
Questions regarding this posting may be directed to: Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov
Military Occupation Specialty Code The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions
EEO Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.