Executive Assistant / Administrative Coordinator
Impact Genome, Chicago, IL, United States
Executive Assistant
Manage CEO calendar, scheduling, and appointment coordination
Arrange meetings and maintain scheduling priorities
Prepare meeting materials and assist with follow-up communication
Coordinate travel arrangements and itineraries as needed
Serve as a professional point of contact for executive scheduling matters
Oversee and maintain general day-to-day office administrative functions
Assist with employee requests
Support internal organization of records, and documentation
Help ensure a professional, organized, and efficient office environment
Coordinate onboarding paperwork for new hires
Enter and manage employee setup information within payroll/HR platform
Maintain employee records within the HR platform
Assist with benefit enrollment and related new hire administrative tasks
Qualifications
2+ years of executive assistant, office administration, or related administrative experience
Strong organizational and multitasking skills
Excellent written and verbal communication
High level of professionalism and discretion
Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform
Ability to work independently in a small office environment
Meeting and event planning is a plus.
Manage CEO calendar, scheduling, and appointment coordination
Arrange meetings and maintain scheduling priorities
Prepare meeting materials and assist with follow-up communication
Coordinate travel arrangements and itineraries as needed
Serve as a professional point of contact for executive scheduling matters
Oversee and maintain general day-to-day office administrative functions
Assist with employee requests
Support internal organization of records, and documentation
Help ensure a professional, organized, and efficient office environment
Coordinate onboarding paperwork for new hires
Enter and manage employee setup information within payroll/HR platform
Maintain employee records within the HR platform
Assist with benefit enrollment and related new hire administrative tasks
Qualifications
2+ years of executive assistant, office administration, or related administrative experience
Strong organizational and multitasking skills
Excellent written and verbal communication
High level of professionalism and discretion
Proficiency with Microsoft Office, Outlook mail/calendar systems, and web-based payroll/HR platform
Ability to work independently in a small office environment
Meeting and event planning is a plus.