Office Administrator/Operations...
Sulekha.com New Media Pvt Ltd, Somerville, NJ, United States
Office Administrator/Operations Manager Jobs in FLAVICA FOODS Somerville, NJ
Key Responsibilities:
Sales Order Management Receive, review, and process customer sales orders accurately in the system.
Coordinate with the sales team to verify pricing, product availability, and order specifications.
Ensure timely order confirmation and communicate delivery schedules to customers.
Invoice Creation & Documentation Generate and issue customer invoices based on approved sales orders and delivery notes.
Maintain billing accuracy by cross-verifying quantities, pricing, and discounts.
Track outstanding invoices and support the finance team in follow-ups for payment.
Maintain organized records of invoices, purchase orders, and related documents.
Inventory Management Monitor stock levels, update inventory records, and coordinate reordering when required.
Track incoming and outgoing materials to maintain accurate real-time inventory data.
Assist in monthly/quarterly stock audits and verify discrepancies.
Coordination with warehouse/logistics for dispatch and delivery of orders.
General Administrative Support Maintain office files, records, and reports.
Support daily administrative operations such as vendor coordination, emails, and documentation.
Prepare reports related to sales, inventory, and invoicing for management review.
Qualifications
Proficient in MS Office (Excel, Word)
ERP software knowledge
Strong attention to detail & accuracy
Good communication and coordination skills
Ability to multitask and manage deadlines
Basic accounts/finance understanding
#J-18808-Ljbffr
Key Responsibilities:
Sales Order Management Receive, review, and process customer sales orders accurately in the system.
Coordinate with the sales team to verify pricing, product availability, and order specifications.
Ensure timely order confirmation and communicate delivery schedules to customers.
Invoice Creation & Documentation Generate and issue customer invoices based on approved sales orders and delivery notes.
Maintain billing accuracy by cross-verifying quantities, pricing, and discounts.
Track outstanding invoices and support the finance team in follow-ups for payment.
Maintain organized records of invoices, purchase orders, and related documents.
Inventory Management Monitor stock levels, update inventory records, and coordinate reordering when required.
Track incoming and outgoing materials to maintain accurate real-time inventory data.
Assist in monthly/quarterly stock audits and verify discrepancies.
Coordination with warehouse/logistics for dispatch and delivery of orders.
General Administrative Support Maintain office files, records, and reports.
Support daily administrative operations such as vendor coordination, emails, and documentation.
Prepare reports related to sales, inventory, and invoicing for management review.
Qualifications
Proficient in MS Office (Excel, Word)
ERP software knowledge
Strong attention to detail & accuracy
Good communication and coordination skills
Ability to multitask and manage deadlines
Basic accounts/finance understanding
#J-18808-Ljbffr