Logistics Administrator
Excel Services, Inc., Louisville, KY, United States
Logistics Administrator
Louisville, KY, Full Time
$24 - $28
Position Summary
The Logistics Administrator plays a critical role in supporting daily operations across our Purchasing, Warehouse, and Fleet departments. This position ensures accurate tracking, documentation, and coordination of materials, inventory, and fleet operations while supporting communication between field teams, warehouse staff, and vendors. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working behind the scenes to keep operations running efficiently.
Key Responsibilities
Purchasing Administration
Track purchase orders for materials and supplies
Maintain vendor records, pricing data, and procurement documentation
Coordinate delivery schedules with internal teams and vendors
Support invoice verification and ensure purchasing accuracy
Track will-calls, order discrepancies, and purchasing reports
Warehouse Coordination
Maintain accurate inventory records and assist with cycle counts
Process receiving documentation and maintain digital records (packing slips, BOLs, etc.)
Coordinate material deliveries, pickups, and returns
Support inventory reconciliation and tool tracking
Assist with staging materials for jobsite delivery
Generate inventory and usage reports for leadership
Fleet Administration
Maintain fleet documentation (registrations, insurance, maintenance records)
Coordinate service appointments and vehicle logistics
Track fleet assignments and compliance requirements
Support rental equipment coordination and documentation
Communicate with vendors and assist with fleet recordkeeping
Operational & Administrative Support
Maintain organized digital and physical filing systems
Assist with reporting, data entry, and logistics tracking
Coordinate communication across purchasing, warehouse, and fleet teams
Document and track L10 meetings
Pull reports and support operational metrics
Identify opportunities to improve processes and efficiency
Support additional logistics and administrative needs as required
Qualifications
2+ years of administrative experience in logistics, warehouse, purchasing, or fleet operations
Experience with inventory systems, ERP software, or fleet systems preferred
Strong proficiency in Microsoft Office (especially Excel)
Key Skills
Strong organizational and recordkeeping abilities
High attention to detail and accuracy
Effective communication and coordination skills
Basic understanding of logistics operations (purchasing, warehouse, fleet)
Data tracking and reporting capabilities
Preferred Experience
Experience in construction, industrial services, or field service environments
Familiarity with equipment tracking, parts inventory, and fleet vehicles
Experience supporting operations teams and field personnel
Compensation & Benefits
Hourly Rate: Based on experience
Health Insurance
Paid Time Off
401(k)
Louisville, KY, Full Time
$24 - $28
Position Summary
The Logistics Administrator plays a critical role in supporting daily operations across our Purchasing, Warehouse, and Fleet departments. This position ensures accurate tracking, documentation, and coordination of materials, inventory, and fleet operations while supporting communication between field teams, warehouse staff, and vendors. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working behind the scenes to keep operations running efficiently.
Key Responsibilities
Purchasing Administration
Track purchase orders for materials and supplies
Maintain vendor records, pricing data, and procurement documentation
Coordinate delivery schedules with internal teams and vendors
Support invoice verification and ensure purchasing accuracy
Track will-calls, order discrepancies, and purchasing reports
Warehouse Coordination
Maintain accurate inventory records and assist with cycle counts
Process receiving documentation and maintain digital records (packing slips, BOLs, etc.)
Coordinate material deliveries, pickups, and returns
Support inventory reconciliation and tool tracking
Assist with staging materials for jobsite delivery
Generate inventory and usage reports for leadership
Fleet Administration
Maintain fleet documentation (registrations, insurance, maintenance records)
Coordinate service appointments and vehicle logistics
Track fleet assignments and compliance requirements
Support rental equipment coordination and documentation
Communicate with vendors and assist with fleet recordkeeping
Operational & Administrative Support
Maintain organized digital and physical filing systems
Assist with reporting, data entry, and logistics tracking
Coordinate communication across purchasing, warehouse, and fleet teams
Document and track L10 meetings
Pull reports and support operational metrics
Identify opportunities to improve processes and efficiency
Support additional logistics and administrative needs as required
Qualifications
2+ years of administrative experience in logistics, warehouse, purchasing, or fleet operations
Experience with inventory systems, ERP software, or fleet systems preferred
Strong proficiency in Microsoft Office (especially Excel)
Key Skills
Strong organizational and recordkeeping abilities
High attention to detail and accuracy
Effective communication and coordination skills
Basic understanding of logistics operations (purchasing, warehouse, fleet)
Data tracking and reporting capabilities
Preferred Experience
Experience in construction, industrial services, or field service environments
Familiarity with equipment tracking, parts inventory, and fleet vehicles
Experience supporting operations teams and field personnel
Compensation & Benefits
Hourly Rate: Based on experience
Health Insurance
Paid Time Off
401(k)