Payroll Coordinator
First Electric Cooperative, Jacksonville, AR, United States
POSITION SUMMARY
This position is responsible for the direction, coordination and overall management of the Payroll System. The Payroll Coordinator is responsible for planning, computing and processing time records, calculating payroll, maintaining accurate payroll and accounting records and preparing all applicable returns and reports to Federal and State regulators.
REPORTING RELATIONSHIPS
Reports to: Controller
Supervises: None
MAJOR RESPONSIBILITIES
Process biweekly payroll and special pays by established deadlines
Ensure accuracy by reviewing timesheets and deductions with each pay
Remit taxes and deductions as required with each pay
Maintain accurate, organized, and secure employee records
Process new hires in a timely manner
Update the payroll system for changes in tax or deduction elections
Process terminations and final pays consistent with policies and regulations
Process vendor payments for employee and retiree benefit plans
Balance invoices to employee records when received
Process invoices for payment through AP by due dates
Communicate discrepancies to Human Resources and Vendors as required
Process billing for retired employees with continued coverage on group plans
Maintain system accounts with correct coverage and contact information
Process invoices and bank drafts on a schedule
Monitor accounts for outstanding balances
Prepare and file payroll tax forms
Quarterly tax reporting – SUTA, FUTA, 941, and other required reports
Annual form preparation
Process payroll month end system entries and allocations
Serve as primary point of contact for employees and Human Resources
Coordinate with HR on compliance, benefit, and legal issues concerning payroll
Respond to employee inquiries about pay and deductions
Respond to management requests for reports and data
Respond to third party requests for employment verification or garnishment orders
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities. The Payroll Coordinator shall be required to perform any other duties assigned to fulfill the objectives of the Cooperative.
INTERNAL RELATIONSHIPS
Accounting Staff: Maintain open communication with all department staff to manage tasks and coordinate the department workload
Controller: Provide accurate payroll records and transmission files for review and submission
District Managers and Department Heads: Provide communication and guidance concerning Payroll issues and respond to requests for information and assistance
Employees: Assist and provide information and documents necessary for complete and correct processing of payroll
EXTERNAL RELATIONSHIPS
Consumer-Members, General Public, Retired Employees: Maintains good relations in all contacts with the general public.
WAGE AND SALARY INFORMATION
Exempt
JOB SPECIFICATIONS
POSITION REQUIREMENTS
Education : High School Diploma or equivalent required. Bachelor's degree in accounting or related field preferred.
Experience : Minimum of 5 years’ experience utilizing Payroll and Accounting Systems.
Job Knowledge : Thorough understanding of Cooperative policies, payroll procedures, payroll tax rules and regulations. Working knowledge of basic accounting procedures. Proficient to advanced with Excel and other Microsoft applications, and familiar with high level Excel functions and analytical tools.
Skills :
Highly organized and comfortable in a paperless work environment
Detail oriented
Able to manage workload and meet deadlines
Experience with Microsoft Excel and Computerized Payroll Systems
Knowledge of federal and state payroll regulations and requirements
Strong written and verbal communication skills
Ability to analyze/interpret data and take appropriate action
Abilities :
Valid Arkansas driver’s license
Self‑starter who can develop ideas, propose plans and execute them with a minimum amount of direct guidance and supervision
Skilled in verbal and written communications, able to prepare data with accuracy and detail, and plan effectively
Working Conditions : Normal office conditions with some irregular hours and overtime required.
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This position is responsible for the direction, coordination and overall management of the Payroll System. The Payroll Coordinator is responsible for planning, computing and processing time records, calculating payroll, maintaining accurate payroll and accounting records and preparing all applicable returns and reports to Federal and State regulators.
REPORTING RELATIONSHIPS
Reports to: Controller
Supervises: None
MAJOR RESPONSIBILITIES
Process biweekly payroll and special pays by established deadlines
Ensure accuracy by reviewing timesheets and deductions with each pay
Remit taxes and deductions as required with each pay
Maintain accurate, organized, and secure employee records
Process new hires in a timely manner
Update the payroll system for changes in tax or deduction elections
Process terminations and final pays consistent with policies and regulations
Process vendor payments for employee and retiree benefit plans
Balance invoices to employee records when received
Process invoices for payment through AP by due dates
Communicate discrepancies to Human Resources and Vendors as required
Process billing for retired employees with continued coverage on group plans
Maintain system accounts with correct coverage and contact information
Process invoices and bank drafts on a schedule
Monitor accounts for outstanding balances
Prepare and file payroll tax forms
Quarterly tax reporting – SUTA, FUTA, 941, and other required reports
Annual form preparation
Process payroll month end system entries and allocations
Serve as primary point of contact for employees and Human Resources
Coordinate with HR on compliance, benefit, and legal issues concerning payroll
Respond to employee inquiries about pay and deductions
Respond to management requests for reports and data
Respond to third party requests for employment verification or garnishment orders
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities. The Payroll Coordinator shall be required to perform any other duties assigned to fulfill the objectives of the Cooperative.
INTERNAL RELATIONSHIPS
Accounting Staff: Maintain open communication with all department staff to manage tasks and coordinate the department workload
Controller: Provide accurate payroll records and transmission files for review and submission
District Managers and Department Heads: Provide communication and guidance concerning Payroll issues and respond to requests for information and assistance
Employees: Assist and provide information and documents necessary for complete and correct processing of payroll
EXTERNAL RELATIONSHIPS
Consumer-Members, General Public, Retired Employees: Maintains good relations in all contacts with the general public.
WAGE AND SALARY INFORMATION
Exempt
JOB SPECIFICATIONS
POSITION REQUIREMENTS
Education : High School Diploma or equivalent required. Bachelor's degree in accounting or related field preferred.
Experience : Minimum of 5 years’ experience utilizing Payroll and Accounting Systems.
Job Knowledge : Thorough understanding of Cooperative policies, payroll procedures, payroll tax rules and regulations. Working knowledge of basic accounting procedures. Proficient to advanced with Excel and other Microsoft applications, and familiar with high level Excel functions and analytical tools.
Skills :
Highly organized and comfortable in a paperless work environment
Detail oriented
Able to manage workload and meet deadlines
Experience with Microsoft Excel and Computerized Payroll Systems
Knowledge of federal and state payroll regulations and requirements
Strong written and verbal communication skills
Ability to analyze/interpret data and take appropriate action
Abilities :
Valid Arkansas driver’s license
Self‑starter who can develop ideas, propose plans and execute them with a minimum amount of direct guidance and supervision
Skilled in verbal and written communications, able to prepare data with accuracy and detail, and plan effectively
Working Conditions : Normal office conditions with some irregular hours and overtime required.
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