Event Coordinator
PEI Group, New York, NY, United States
About The Role
PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in New York, reporting into the Head of Event Operations - US. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation, onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEI’s US portfolio of conferences and events throughout the year.
Responsibilities
Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events.
Provide event day onsite support including setup, registration and welcoming speakers (NYC and nationally)
Assisting with the venue and vendor sourcing and planning of smaller ancillary events
Building, launching and managing event apps & portals
Compiling various post event reports
Creating event holding slides and digital signage
Planning, designing and printing internal event signage
Maintaining event operations supplies, ensuring storage area is organized and assisting with packing/unpacking for events
Manage onsite CPE/CLE processes.
Additional responsibilities may include assisting with other meeting schedules, event-related correspondences and travel planning.
Work closely with Conference Producers on speaker deliverables related to each event portfolio.
Request speaker headshots and bio information, post headshots and bios to corresponding event websites, apps and agenda materials.
Coordinate panel calls up to six weeks prior to event start date.
Add speakers into CRM database for registration as well as compile, maintain accuracy of speaker records
Prepare presentation materials to translate into a PowerPoint slide reel for onsite needs
Working on multiple events simultaneously on speaker deliverables
Gather speakers in the Speaker Ready Room or designated main session area onsite, including mic’d and directing to stage and/or virtual platforms.
Handle email and phone correspondence with speakers pre and post event.
About You
Requirements:
0-2 years of experience in events, hospitality or project management
Comfortable and confident when supporting members of events team, and sharing ideas and experiences,
A positive, problem-solving attitude
Interest in experiential activations, production, event planning, and/or hospitality
Thrives in a team environment
Ability to manage multiple projects in a changing and fast paced environment
Communicate clearly and effectively and an exceptional eye for detail
Project management skills and experience
EEO Statement
At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.
PEI Group supports flexible working arrangements, and we welcome career returners.
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PEI Group has an exciting opportunity for an Event Coordinator to join the Event Operations team based in New York, reporting into the Head of Event Operations - US. The successful candidate will be tasked with supporting the Event Operations team in all aspects of event execution including pre-event preparation, onsite delivery and post-event reporting as well as supporting Event Producers with speaker logistics for PEI’s US portfolio of conferences and events throughout the year.
Responsibilities
Provide logistical support to the PEI Group events team to ensure effective and successful planning and delivery of events.
Provide event day onsite support including setup, registration and welcoming speakers (NYC and nationally)
Assisting with the venue and vendor sourcing and planning of smaller ancillary events
Building, launching and managing event apps & portals
Compiling various post event reports
Creating event holding slides and digital signage
Planning, designing and printing internal event signage
Maintaining event operations supplies, ensuring storage area is organized and assisting with packing/unpacking for events
Manage onsite CPE/CLE processes.
Additional responsibilities may include assisting with other meeting schedules, event-related correspondences and travel planning.
Work closely with Conference Producers on speaker deliverables related to each event portfolio.
Request speaker headshots and bio information, post headshots and bios to corresponding event websites, apps and agenda materials.
Coordinate panel calls up to six weeks prior to event start date.
Add speakers into CRM database for registration as well as compile, maintain accuracy of speaker records
Prepare presentation materials to translate into a PowerPoint slide reel for onsite needs
Working on multiple events simultaneously on speaker deliverables
Gather speakers in the Speaker Ready Room or designated main session area onsite, including mic’d and directing to stage and/or virtual platforms.
Handle email and phone correspondence with speakers pre and post event.
About You
Requirements:
0-2 years of experience in events, hospitality or project management
Comfortable and confident when supporting members of events team, and sharing ideas and experiences,
A positive, problem-solving attitude
Interest in experiential activations, production, event planning, and/or hospitality
Thrives in a team environment
Ability to manage multiple projects in a changing and fast paced environment
Communicate clearly and effectively and an exceptional eye for detail
Project management skills and experience
EEO Statement
At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.
PEI Group supports flexible working arrangements, and we welcome career returners.
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