AP & AR/Billing Manager
American Farm Bureau Federation, Olympia, WA, United States
POSITION OBJECTIVE: Directly manages the Accounts Payable, Expense Reporting, Membership Reporting, and Accounts Receivable and Billing operations. Partners with Accounting leadership in the management and execution of general accounting and month-end/year-end closing for American Farm Bureau Federation and its Affiliates.
LOCATION: Washington, DC; Eligible to earn 2 telework days/week
SALARY: $90,000 - $120,000 annually
DUTIES and RESPONSIBILITIES
Oversee accounts payable, expense reporting, membership reporting, billing, accounts receivable, and the cash receipts functions; review and approve accounts payable invoices for proper coding and documentation; oversee billings for goods/services/sponsorships and ensure timely and accurate recording of invoices and cash receipts.
Manage AR collections and coordinate with Industry Relations team on sponsor invoicing and collections
Lead and develop staff in accounts payable and billing/accounts receivable fostering a culture of excellence, collaboration and continuous improvement.
Manage monthly accounting and reporting of Membership Dues.
Ensure AP and AR staff are sufficiently trained in Accounting processes and controls.
Conduct month-end and year-end closing activities including account reconciliations, for timely financial reporting and preparation for the annual audits.
Monitor cash balances to ensure sufficient funds are available in the operating accounts to cover weekly check runs.
Manage Accounts Payable (Beanworks) and Expense Reporting (Nexonia) systems, ensuring workflows are up to date and all staff are effectively trained.
Manage corporate credit card program – new card issuance to staff, appropriate credit limits, timely corporate card payment and timely reconciliation and recording of expenses.
Identify and implement efficiencies and leverage technology to enhance controls and information reporting.
Ensure an effective internal control environment within assigned areas.
Assist with implementations of financial systems.
As needed, prepare and present relevant information to AFBF staff, including at AFBF All Staff meetings.
Other duties and responsibilities as assigned.
RELATIONSHIPS
Works with all AFBF employees and communicates with state Farm Bureau personnel and leaders as needed.
EDUCATION OR TRAINING REQUIRED
Bachelor’s degree in accounting, finance or related field required
EXPERIENCE AND SKILLS REQUIRED
Minimum 6 years of progressive experience in managing and optimizing accounts payable and accounts receivable/billing
Minimum of 2 years of management experience
Proven ability to manage and motivate a team with excellent people management and coaching skills
Deep understanding of accounting principles including accrued expenses, prepaid expenses, capital expenditures, revenue recognition and deferred revenue.
High attention to detail and accuracy with critical thinking ability
Excellent interpersonal skills including excellent oral and written communication skills, including the ability to communicate detailed and complex information to others
Advanced Excel skills (VLOOKUP, Pivot Tables, Macros)
Able to maintain confidential information
Quick learner, self-motivated and possess good judgment, with excellent customer service skills
Able to handle multiple and competing priorities with ease, facilitate solutions, meet deadlines and work well under pressure
PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS
Experience ERP financial software (Sage Intacct preferred)
Experience with automated AP and/or Expense Report processing software (i.e., Beanworks, Nexonia)
Experience with various cash receipts methodologies (i.e., PayPal, Stripe, Square, Authorize.net)
Experience with trade associations or non-profits
OTHER REQUIREMENTS
Occasional domestic travel
Please submit a resume and cover letter.
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LOCATION: Washington, DC; Eligible to earn 2 telework days/week
SALARY: $90,000 - $120,000 annually
DUTIES and RESPONSIBILITIES
Oversee accounts payable, expense reporting, membership reporting, billing, accounts receivable, and the cash receipts functions; review and approve accounts payable invoices for proper coding and documentation; oversee billings for goods/services/sponsorships and ensure timely and accurate recording of invoices and cash receipts.
Manage AR collections and coordinate with Industry Relations team on sponsor invoicing and collections
Lead and develop staff in accounts payable and billing/accounts receivable fostering a culture of excellence, collaboration and continuous improvement.
Manage monthly accounting and reporting of Membership Dues.
Ensure AP and AR staff are sufficiently trained in Accounting processes and controls.
Conduct month-end and year-end closing activities including account reconciliations, for timely financial reporting and preparation for the annual audits.
Monitor cash balances to ensure sufficient funds are available in the operating accounts to cover weekly check runs.
Manage Accounts Payable (Beanworks) and Expense Reporting (Nexonia) systems, ensuring workflows are up to date and all staff are effectively trained.
Manage corporate credit card program – new card issuance to staff, appropriate credit limits, timely corporate card payment and timely reconciliation and recording of expenses.
Identify and implement efficiencies and leverage technology to enhance controls and information reporting.
Ensure an effective internal control environment within assigned areas.
Assist with implementations of financial systems.
As needed, prepare and present relevant information to AFBF staff, including at AFBF All Staff meetings.
Other duties and responsibilities as assigned.
RELATIONSHIPS
Works with all AFBF employees and communicates with state Farm Bureau personnel and leaders as needed.
EDUCATION OR TRAINING REQUIRED
Bachelor’s degree in accounting, finance or related field required
EXPERIENCE AND SKILLS REQUIRED
Minimum 6 years of progressive experience in managing and optimizing accounts payable and accounts receivable/billing
Minimum of 2 years of management experience
Proven ability to manage and motivate a team with excellent people management and coaching skills
Deep understanding of accounting principles including accrued expenses, prepaid expenses, capital expenditures, revenue recognition and deferred revenue.
High attention to detail and accuracy with critical thinking ability
Excellent interpersonal skills including excellent oral and written communication skills, including the ability to communicate detailed and complex information to others
Advanced Excel skills (VLOOKUP, Pivot Tables, Macros)
Able to maintain confidential information
Quick learner, self-motivated and possess good judgment, with excellent customer service skills
Able to handle multiple and competing priorities with ease, facilitate solutions, meet deadlines and work well under pressure
PREFERRED EDUCATION/EXPERIENCE/TRAINING/SKILLS
Experience ERP financial software (Sage Intacct preferred)
Experience with automated AP and/or Expense Report processing software (i.e., Beanworks, Nexonia)
Experience with various cash receipts methodologies (i.e., PayPal, Stripe, Square, Authorize.net)
Experience with trade associations or non-profits
OTHER REQUIREMENTS
Occasional domestic travel
Please submit a resume and cover letter.
#J-18808-Ljbffr