Executive Assistant/Office Manager
Burnett Specialists Staffing | Recruiting, Houston, TX, United States
We are seeking a highly organized, service‑driven Executive Assistant to provide high‑level administrative support to senior leadership. This role is critical in ensuring seamless daily operations, enabling executives to remain focused, productive, and aligned on key priorities.
Responsibilities
Manage complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
Prepare executives for meetings, including agendas, materials, and logistics
Draft, manage, and coordinate professional correspondence and communications
Maintain organized electronic and physical filing systems
Handle confidential information with discretion and sound judgment
Coordinate internal and external meetings, including logistics and technology setup
Capture and distribute meeting minutes; track and follow up on action items
Ensure alignment and timely follow‑through on key initiatives and deliverables
Coordinate domestic and international travel arrangements
Manage expense reporting and ensure timely, accurate submission and processing
Partner with accounting teams to support expense reconciliation and processing
Serve as the first point of contact for visitors, clients, and incoming communications
Maintain a professional, organized, and welcoming office environment
Manage conference rooms, visitor access, and front desk operations
Oversee office supplies, vendor relationships, and general workplace organization
Plan and coordinate internal meetings, events, and employee engagement initiatives
Support company culture programs, recognition efforts, and leadership events
Assist with company‑wide and client‑facing events
Provide support on cross‑functional projects, research, and strategic initiatives
Maintain SOPs, process documentation, and internal communication tools
Provide administrative support to departments such as HR, Accounting, and Operations as needed
Manage mail, shipments, and courier services
Coordinate office services, meals, and supply orders
Support document processing, scanning, and record‑keeping
Perform additional administrative duties as needed to support leadership and business operations
Qualifications
5+ years of experience supporting senior executives or leadership teams
Strong organizational, prioritization, and time‑management skills
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills
Proven ability to handle confidential information with discretion
Ability to manage multiple priorities in a fast‑paced environment
Proactive, resourceful, and solution‑oriented mindset
Ability to work both independently and collaboratively
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with expense management systems (e.g., Concur, Ramp)
Familiarity with ERP, CRM, and document‑management systems
Ability to quickly learn and adapt to new tools and technologies
Interested candidates please send resume in Word format. Please reference job code 136964 when responding to this ad.
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Responsibilities
Manage complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
Prepare executives for meetings, including agendas, materials, and logistics
Draft, manage, and coordinate professional correspondence and communications
Maintain organized electronic and physical filing systems
Handle confidential information with discretion and sound judgment
Coordinate internal and external meetings, including logistics and technology setup
Capture and distribute meeting minutes; track and follow up on action items
Ensure alignment and timely follow‑through on key initiatives and deliverables
Coordinate domestic and international travel arrangements
Manage expense reporting and ensure timely, accurate submission and processing
Partner with accounting teams to support expense reconciliation and processing
Serve as the first point of contact for visitors, clients, and incoming communications
Maintain a professional, organized, and welcoming office environment
Manage conference rooms, visitor access, and front desk operations
Oversee office supplies, vendor relationships, and general workplace organization
Plan and coordinate internal meetings, events, and employee engagement initiatives
Support company culture programs, recognition efforts, and leadership events
Assist with company‑wide and client‑facing events
Provide support on cross‑functional projects, research, and strategic initiatives
Maintain SOPs, process documentation, and internal communication tools
Provide administrative support to departments such as HR, Accounting, and Operations as needed
Manage mail, shipments, and courier services
Coordinate office services, meals, and supply orders
Support document processing, scanning, and record‑keeping
Perform additional administrative duties as needed to support leadership and business operations
Qualifications
5+ years of experience supporting senior executives or leadership teams
Strong organizational, prioritization, and time‑management skills
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills
Proven ability to handle confidential information with discretion
Ability to manage multiple priorities in a fast‑paced environment
Proactive, resourceful, and solution‑oriented mindset
Ability to work both independently and collaboratively
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with expense management systems (e.g., Concur, Ramp)
Familiarity with ERP, CRM, and document‑management systems
Ability to quickly learn and adapt to new tools and technologies
Interested candidates please send resume in Word format. Please reference job code 136964 when responding to this ad.
#J-18808-Ljbffr