Electronic Document Specialist

Job Responsibilities

Daily digital pre‑press, job setup, and production of varied print requests utilizing digital printing presses, wide‑format printers, bindery and finishing equipment.

Create, produce and install wide‑format graphics both at the Print Center and at other campus locations.

Monitor print management system for incoming digital print orders, create new tickets for emailed jobs, and update job statuses as projects proceed through production and finishing. Provide estimates and invoices as needed. Register new users for web‑to‑print functionality, as well as general upkeep of the system.

Provide customer service at walk‑up window, as well as via email and phone.

Assist customers with inquiries on file design, setup, production standards and templates for printed materials.

Monitor inventory levels of paper, stationery, digital press, wide‑format and finishing supplies.

Process order requests through outside vendors and assist supervisor in purchasing outside print jobs as necessary.

Assist supervisor in hiring, training, scheduling, and supervising student employees. Delegating finishing tasks and deliveries to student workers.

Involvement with assessing department technologies, workflow processes and other duties as assigned by supervisor.

Occasional maintenance of production and finishing equipment.

Education / Experience
Required : High School Diploma

Preferred : AAS or Bachelor’s Degree

Related Experience : Aptitude for math, mechanically inclined for working with equipment/machinery. Experience with variable data printing.

Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Illustrator, InDesign, and Acrobat Professional.

Knowledge of various file formats, file management processes, data storage standards.

Attention‑to‑detail and organization in a sometimes fast‑paced environment.

Physical Demands

Standing and Sitting : Various amounts of sitting, standing, walking, reaching, and bending throughout the day.

Lifting and Carrying : Heavy lifting often required (e.g., cartons of paper, rolls of paper, cut paper stock, fulfilled print orders, ranging from 5–50 lbs). Carts and hand‑trucks available for transporting heavy items.

Manual Dexterity : Use of computer keyboard and office equipment. Operation and maintenance of production, bindery, and finishing equipment. Occasional use of hand tools (screwdriver, pliers, Allen wrench, X‑Acto knife).

Use of storeroom stepstool and ladder.

Supervision of Employees
Supervision of 6–8 student employees.

Equipment to be Used

Finishing Equipment : GBC and Accubind bindery equipment, power paper cutter, power creaser/perforator.

Electronics : PC with Microsoft OS, Adobe Creative Cloud, Fiery Command Workstation.

Job Type
Full‑time

Work Hours
Generally a 40 hour work week, Monday – Friday, 7:30 am – 4:30 pm. Hours may occasionally be extended on short notice to accommodate rush and high‑priority jobs.

EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non‑discrimination in employment in each locality in which the University has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585‑385‑8232), email titleix@sjfc.edu, in‑person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585‑385‑8111).

Salary / Hourly Range
$16.00 – $18.40 per hour

Notes
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here.

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