Marketing Operations Coordinator

Rare Beauty, based in El Segundo, aims to break down unrealistic standards of perfection. Here at Rare Beauty, we place purpose and social impact at the heart of everything we do—from the products we make to the community we create. We empower our team and our community to challenge beauty norms by shaping positive conversations about self-acceptance and mental health. We promote self-acceptance and give people the tools they need to feel less alone in the world. Our mission is to help everyone celebrate their individuality by redefining what beautiful means. We take pride in offering best-in-class benefits, with medical monthly premiums covered by the Company at 100%, employee certification in mental health first aid at work, regular wellness activities, a quarterly makeup stipend, and much more!
POSITION SUMMARY The Marketing Operations Coordinator will support the day-to-day operational needs of the marketing organization, ensuring products, inventory, shipments, samples, and vendor processes are managed efficiently. This role is critical in keeping marketing programs running smoothly behind the scenes. This role reports to the Sr. Manager of Consumer Marketing
RESPONSIBILITIES Inventory Management
Maintain and organize marketing inventory across office, storage, and event locations
Track product inventory levels and proactively identify replenishment needs
Manage product organization, storage systems, and inventory audits
Ensure marketing assets and products are accessible and accurately accounted for
Shipping & Logistics
Coordinate product shipments for partners, events, and internal stakeholders
Manage event pack-outs and fulfillment needs for activations and experiences
Track outgoing shipments and troubleshoot delivery issues
Coordinate logistics with internal teams, vendors, and fulfillment partners
Invoicing & Procurement
Process and track invoices across marketing vendors and partners
Monitor payment status and follow up on outstanding invoices
Submit purchase requests and manage product ordering processes
Maintain accurate records of orders, invoices, and expenses
Sampling Operations
Manage product sampling programs from planning through fulfillment
Coordinate sample inventory allocation across campaigns and initiation
Track sampling quantities, timelines, and delivery statues
Support reporting and operational execution of sampling programs
Marketing Operations
Assist with event logistics and operational planning
Maintain vendor and partner contact databases
Support process documentation and operational best practices
Provide general administrative and operational support across the marketing team
Other duties as assigned
REQUIREMENTS Creative, innovative, and positive personality that is always thinking outside of the box
Experience with community management, customer service and social engagement is a plus
Pulse on all things Gen-Z and is well-versed on the latest trends and platforms
Entrepreneurial, “roll up your sleeves” attitudes
PHYSICAL DEMANDS 1–3 years of operations, logistics, marketing, or administrative experience
Highly organized with strong attention to detail
Ability to manage multiple priorities and deadlines simultaneously
Strong communication and follow-through
Proficiency in Microsoft Office, Google Workspace, and project management
Experience with inventory management, shipping logistics, or procurement processes is a plus.

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