Registrar

Nazareth University, Rochester, NY, United States

Duration: Full Time

Position Details

Position Information

Position Title	Registrar
Position Type	Staff
Requisition Number	ST170
Department	Registrar
Title of Supervisor	Associate Provost
Full-time/ Part-time	Full-time
Work Hours per Week	35
Weeks Per Year	52
Months Per Year:	12
Work Days	5
Work Hours	8:30 am - 4:30 pm
End Date (required for Temporary, Per Diem, Independent Contractor/Agency):
Salary Range	$76,500 to $83,500
Hours and Months	35 hours per week, 12 months per year
Exemption Status	Exempt

Staff Job Description

Job Description Summary	The Registrar is responsible for the overall vision and leadership of all functions within the Registration & Records Office for both graduate and undergraduate programs. The Registrar plays a pivotal leadership role in advancing the university mission and supporting student success. This position requires a unique combination of strong leadership, technical, and interpersonal skills. Duties include supervision of administrative, support, and student staff; implementation and maintenance of technology to support office functions and operations; development and management of the office budget; review and enforcement of academic policies; and the development and implementation of policies and procedures related to student records and registration. The Registrar serves as the university's FERPA Compliance Officer and is responsible for ensuring compliance with other academic, regulatory, and accreditation policies and requirements. Supports a team-centered environment within the Registration & Records Office as well as with other partners across campus to best support the student experience.
Essential Functions	Overall office operations: Oversees all functions and services provided by the Registration & Records Office, including creation and maintenance of student records, grade processing, graduation evaluation, program evaluations, transcript issuance, course schedule building, classroom assignment, creation and posting of the academic calendar and the undergraduate and graduate catalogs, and course registration processes. Provides proactive identification and resolution of problems in a timely and professional manner across a wide range of campus and external constituencies (faculty, staff, administration, students, alumni, prospective students). (45%) Policies and Procedures: Records Security and Management Establishes and maintains record-keeping policies and associated procedures, in keeping with established best practices. Oversees daily operations that assure accurate and secure records management and delivery. Leads ongoing business process analysis in the Registration & Records Office and across the Academic Resource Center to continually identify and implement process efficiencies and enhancements to the student experience. Serves as chairperson of the Academic Policies and Procedures Committee, whose role is to develop, review, and revise policies to support student success (20%) Advisor on Policies and Procedures: Serves as point person for students, faculty, chairs and deans regarding university-wide policies as well as Registration & Records Office operations and procedures to ensure fairness and consistency in implementation of policy, and protect the academic integrity of the institution. (15%) Compliance: Ensures compliance with academic, regulatory, and accreditation policies and requirements. This includes but is not limited reporting mandated enrollment and graduation data through the National Student Clearinghouse, managing the course roster verification process required for Title IV funding, and ensuring compliance with federal FERPA regulations. (10%) Academic Programs: Initiates process of new program creation upon NYS approval for inclusion in catalogs and updates to associated college systems. Ensures clarity and accuracy of academic program details and requirements in support of student success and progress towards degree completion. (5%) Budget Management: Develop and maintain the office budget (5%)
Required Education, Experience, Technology Applications and Skills	Master's degree with five years of progressive experience and responsibility in higher education, including three or more years of administrative and managerial experience in a Registrar or student services office. Proven record of effective collaboration, supervision, policy development and implementation, assessment, and budget management. Commitment to building and sustaining a team-oriented office culture. Knowledge of trends in student services (particularly as it relates to the use of technology and automation of processes) combined with a strong understanding of the role of a Registrar's Office in meeting the college's mission. Demonstrated experience integrating new technology into office procedures and processes. Experience managing complex student records systems and computer systems development Commitment to fostering a diverse working and learning environment with a record of advocating for and advancing diversity, equity, and inclusion. Strong knowledge of FERPA regulations as related to student records. Exceptional organizational skills and be able to attend to and prioritize projects. Ability to successfully manage interpersonal working relationships. As appropriate, collaborate with staff in other units and divisions to achieve the goals of the College. Strong written and verbal communication skills. Handles confidential information sensitively and appropriately.
Preferred Education, Experience, Technology Applications and Skills	Three or more years of progressively responsible experience directly in a Registrar or Student Records office. Experience with Datatel's Colleague and a document imaging system.
Supervisory Responsibilities	Demonstrates commitment to working in a diverse workplace and to building a pluralistic community by promoting an increased understanding of individual differences and perspectives that will enable workforce cohesiveness. High emphasis placed on professionalism, efficiency and a positive attitude. Annual participation in professional development; focuses on acquiring, improving and applying technological and other skills that are essential to achieving the goals of the university
Physical Requirements	Prolonged periods of sitting, computer use, and occasional lifting or moving of light objects.
Equipment to be used	Colleague/Datatel Informer Reporting EAB Navigate360 25Live Scheduling Software OnBase Scanning System Excel Other Microsoft ax/Copier

Posting Detail Information

Posting Date	02/12/2026
Closing Date
EEO Statement	Join Nazareth University, a leading institution in Rochester, NY, with a vibrant community of approximately 1,900 undergraduate and 500 graduate students. We seek dedicated staff members who are committed to supporting student success, community engagement, and championing equity and inclusion. Located just minutes from downtown Rochester, our campus provides a dynamic environment for professional growth, innovation, and collaboration. At Nazareth, we are committed to equity and inclusion, ensuring equal access to employment opportunities without discrimination. We advocate for an inclusive workplace and welcome applicants from diverse backgrounds, experiences, and perspectives. Our Anti-Discrimination Policy upholds fair treatment based solely on qualifications and merit. Join us in celebrating diversity, where every individual, regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected status, is valued and respected.
Special Instructions to Applicants
Quick Link	https://jobs.naz.edu/postings/4368