Vendor Management Associate & Office Administrative Coordinator
Solomon Page, Tampa, FL, United States
The Office Administrative & Vendor Management Associate provides direct operational and administrative support with a primary focus on supplier onboarding, compliance and risk assessment and is a key administrative resource to the Chief Accounting Officer, who serves as the onsite Executive in the office. This role is responsible for ensuring the smooth day‑to‑day functioning of the office environment, facilitating communications, supporting administrative tasks, and being a strategic partner to the Vendor Management Team supporting the development, enhancement and enforcement of vendor management policy and frameworks that meet regulatory and security requirements.
Temp to Perm
Pay $34/hr and $70k when perm
Tues, Weds, Thurs in office
Mon/Fri – from home but need to be flexible to potentially go in those days if needed
Hours are 9am – 5pm
Responsibilities
Support day‑to‑day administrative operations and office management functions to ensure a productive and well‑organized work environment.
Manage office supply inventory and coordinate the procurement of supplies and equipment to maintain adequate stock levels.
Facilitate the onboarding of new employees, including workspace setup, access provisioning, and preparation of orientation materials.
Coordinate with building management, vendors, and service providers on all facility related matters.
Prepare and distribute correspondence, memos, reports, and presentation materials as directed by leadership.
Provide dedicated administrative and clerical support to the Chief Accounting Officer.
Process and track expense reports for the Chief Accounting Officer, ensuring accuracy and timely submission in accordance with company policy.
Serve as the primary point of contact for internal staff and external parties on behalf of the Chief Accounting Officer, managing inquiries and communications with professionalism.
Support the planning, coordination, and execution of corporate events and company‑wide initiatives.
Perform additional duties and responsibilities as assigned to support team and organizational goals.
Vendor Management - Supplier Onboarding & Lifecycle Management
Coordinate and manage the end‑to‑end onboarding process for new suppliers, including initial outreach, documentation collection, and supplier setup.
Collaborate with the Vendor Management Team to support and streamline the vendor onboarding workflow within the ProcessUnity Third‑Party Risk Management (TPRM) platform.
Coordinate with end‑users and relationship managers throughout the vendor onboarding process to ensure all vendor services are accurately entered into the TPRM platform with appropriate supporting documentation – including proposals, agreements, Due Diligence Questionnaires (DDQs), and SOC Reports – while verifying that all required compliance and privacy documentation is submitted and reviewed.
Facilitate the scheduling of meetings and calls among the Vendor Management Team, relationship managers, and vendors as needed.
Monitor workflow progression and follow up with key stakeholders – including the CISO, DFS, Legal, and IT – to ensure timely reviews and approvals.
Assist in maintaining and updating the ProcessUnity TPRM platform in coordination with the Vendor Management Team.
Collaborate with the CISO and DFS Officer to continuously review, refine, and enhance the overall Vendor Management Services program.
Serve as the primary liaison between business units and the Vendor Management Team to facilitate the onboarding of new vendors and vendor services.
Administer vendor agreements, NDAs, and Service Level Agreements (SLAs) for signature in collaboration with Legal, Department Heads, and the Vendor Management Team.
Required Qualifications
Bachelor's degree in Business Administration, Risk Management, or a related field required.
Minimum 2–3 years of experience in office and vendor management, procurement, third party risk, or a related discipline.
Strong understanding of third‑party risk management frameworks and information security principles.
Requires 3–5 days per week on‑site in a fast‑paced office environment with regular interaction across all levels of staff.
Excellent written and verbal communication skills; ability to present complex risk topics to diverse audiences.
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools.
If you meet the required qualifications and are interested in this role, please apply today.
#J-18808-Ljbffr
Temp to Perm
Pay $34/hr and $70k when perm
Tues, Weds, Thurs in office
Mon/Fri – from home but need to be flexible to potentially go in those days if needed
Hours are 9am – 5pm
Responsibilities
Support day‑to‑day administrative operations and office management functions to ensure a productive and well‑organized work environment.
Manage office supply inventory and coordinate the procurement of supplies and equipment to maintain adequate stock levels.
Facilitate the onboarding of new employees, including workspace setup, access provisioning, and preparation of orientation materials.
Coordinate with building management, vendors, and service providers on all facility related matters.
Prepare and distribute correspondence, memos, reports, and presentation materials as directed by leadership.
Provide dedicated administrative and clerical support to the Chief Accounting Officer.
Process and track expense reports for the Chief Accounting Officer, ensuring accuracy and timely submission in accordance with company policy.
Serve as the primary point of contact for internal staff and external parties on behalf of the Chief Accounting Officer, managing inquiries and communications with professionalism.
Support the planning, coordination, and execution of corporate events and company‑wide initiatives.
Perform additional duties and responsibilities as assigned to support team and organizational goals.
Vendor Management - Supplier Onboarding & Lifecycle Management
Coordinate and manage the end‑to‑end onboarding process for new suppliers, including initial outreach, documentation collection, and supplier setup.
Collaborate with the Vendor Management Team to support and streamline the vendor onboarding workflow within the ProcessUnity Third‑Party Risk Management (TPRM) platform.
Coordinate with end‑users and relationship managers throughout the vendor onboarding process to ensure all vendor services are accurately entered into the TPRM platform with appropriate supporting documentation – including proposals, agreements, Due Diligence Questionnaires (DDQs), and SOC Reports – while verifying that all required compliance and privacy documentation is submitted and reviewed.
Facilitate the scheduling of meetings and calls among the Vendor Management Team, relationship managers, and vendors as needed.
Monitor workflow progression and follow up with key stakeholders – including the CISO, DFS, Legal, and IT – to ensure timely reviews and approvals.
Assist in maintaining and updating the ProcessUnity TPRM platform in coordination with the Vendor Management Team.
Collaborate with the CISO and DFS Officer to continuously review, refine, and enhance the overall Vendor Management Services program.
Serve as the primary liaison between business units and the Vendor Management Team to facilitate the onboarding of new vendors and vendor services.
Administer vendor agreements, NDAs, and Service Level Agreements (SLAs) for signature in collaboration with Legal, Department Heads, and the Vendor Management Team.
Required Qualifications
Bachelor's degree in Business Administration, Risk Management, or a related field required.
Minimum 2–3 years of experience in office and vendor management, procurement, third party risk, or a related discipline.
Strong understanding of third‑party risk management frameworks and information security principles.
Requires 3–5 days per week on‑site in a fast‑paced office environment with regular interaction across all levels of staff.
Excellent written and verbal communication skills; ability to present complex risk topics to diverse audiences.
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools.
If you meet the required qualifications and are interested in this role, please apply today.
#J-18808-Ljbffr