Assistant to the Chair I (School of Interactive Computing)
Georgia Institute of Technology, Atlanta, GA, United States
Job Title:
Assistant to the Chair I (School of Interactive Computing)
Location:
Atlanta, Georgia
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job ID:
295766
Job Summary
Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel.
Responsibilities
Manage calendar, coordinate meetings, make travel arrangements, and plan events.
Check communications and reports; assist in collecting statistical data, conduct analyses, report preparation, and presentations.
Maintain office filing system.
Provide administrative support to Associate Chair(s), as directed.
Assist in coordination of administrative tasks of faculty searches.
Make travel arrangements and process travel-related reimbursements.
Assist with logistics of conference planning, seminars, special school events and development activities.
Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork.
Perform other related duties as assigned.
Act as the primary administrative support to the Chair, including managing correspondence, preparing reports, maintaining files, and coordinating meetings.
Oversee PCard transactions: order supplies, process registrations, and fulfill approved requests for faculty, staff, and students. Ensure all required documentation is submitted and purchases are accurately tracked.
Plan and coordinate departmental events, including travel arrangements, venue reservations, catering, and equipment needs for both on- and off-campus functions.
Support faculty recruitment by initiating the interview process and serving as the primary point of contact for candidates.
Manage the faculty annual review process to ensure compliance with institute requirements.
Interpret and communicate administrative policies; develop and refine internal procedures in alignment with institute guidelines.
Utilize the PROMOTE system to manage academic promotion, tenure, research faculty promotion, and critical review processes on behalf of the Chair.
Coordinate unit purchasing activities, including preparing documentation, ordering supplies, and managing vendor relationships.
Review and approve correspondence, OneUSG, and Workday transactions on behalf of the Chair.
Certify monthly time reporting for faculty and staff.
Provide administrative support to the Associate Chairs as needed.
Maintain departmental listservs, phone directories, and file systems.
Assist with onboarding and offboarding of faculty and staff.
Respond to emails and manage the Chair's inbox and calendar.
Provide general administrative assistance as needed.
Required Qualifications
Educational Requirements: Technical Diploma, Associate's Degree or equivalent combination of education and experience.
Other Required Qualifications: Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).
Required Experience: Four to six years of job related experience.
Preferred Qualifications
Preferred Educational Qualifications: Bachelor's Degree.
Knowledge, Skills, & Abilities
Working knowledge of administrative processes and practices employed in a higher education academic office. Skills in event planning, organization, communications and customer service, and use of office and specialized computer applications are required.
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
This position is located in Atlanta, GA.
Pay Information
Hourly Range: $23.02 - $31.03
FLSA Status: Non-Exempt
Background Check
Successful candidate must be able to pass a background check.
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Assistant to the Chair I (School of Interactive Computing)
Location:
Atlanta, Georgia
Regular/Temporary:
Regular
Full/Part Time:
Full-Time
Job ID:
295766
Job Summary
Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel.
Responsibilities
Manage calendar, coordinate meetings, make travel arrangements, and plan events.
Check communications and reports; assist in collecting statistical data, conduct analyses, report preparation, and presentations.
Maintain office filing system.
Provide administrative support to Associate Chair(s), as directed.
Assist in coordination of administrative tasks of faculty searches.
Make travel arrangements and process travel-related reimbursements.
Assist with logistics of conference planning, seminars, special school events and development activities.
Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork.
Perform other related duties as assigned.
Act as the primary administrative support to the Chair, including managing correspondence, preparing reports, maintaining files, and coordinating meetings.
Oversee PCard transactions: order supplies, process registrations, and fulfill approved requests for faculty, staff, and students. Ensure all required documentation is submitted and purchases are accurately tracked.
Plan and coordinate departmental events, including travel arrangements, venue reservations, catering, and equipment needs for both on- and off-campus functions.
Support faculty recruitment by initiating the interview process and serving as the primary point of contact for candidates.
Manage the faculty annual review process to ensure compliance with institute requirements.
Interpret and communicate administrative policies; develop and refine internal procedures in alignment with institute guidelines.
Utilize the PROMOTE system to manage academic promotion, tenure, research faculty promotion, and critical review processes on behalf of the Chair.
Coordinate unit purchasing activities, including preparing documentation, ordering supplies, and managing vendor relationships.
Review and approve correspondence, OneUSG, and Workday transactions on behalf of the Chair.
Certify monthly time reporting for faculty and staff.
Provide administrative support to the Associate Chairs as needed.
Maintain departmental listservs, phone directories, and file systems.
Assist with onboarding and offboarding of faculty and staff.
Respond to emails and manage the Chair's inbox and calendar.
Provide general administrative assistance as needed.
Required Qualifications
Educational Requirements: Technical Diploma, Associate's Degree or equivalent combination of education and experience.
Other Required Qualifications: Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).
Required Experience: Four to six years of job related experience.
Preferred Qualifications
Preferred Educational Qualifications: Bachelor's Degree.
Knowledge, Skills, & Abilities
Working knowledge of administrative processes and practices employed in a higher education academic office. Skills in event planning, organization, communications and customer service, and use of office and specialized computer applications are required.
Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services.
Other Information
This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
This position is located in Atlanta, GA.
Pay Information
Hourly Range: $23.02 - $31.03
FLSA Status: Non-Exempt
Background Check
Successful candidate must be able to pass a background check.
#J-18808-Ljbffr