EXECUTIVE ASSISTANT C
Illinoiscomptroller, Chicago, IL, United States
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under
My Documents → Additional Documents
section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Job Requisition ID: 55555
Opening Date:
04/23/2026
Closing Date:
05/07/2026
Agency:
Department of Early Childhood
Class Title: PRIVATE SECRETARY II - 34202
Skill Option: None
Bilingual Option: None
Salary:
Anticipated Starting Salary $6,000 - $7,500 per month ($72,000- $90,000 per year)
Job Type:
Salaried
Category: Full Time
County:
Cook
Number of Vacancies:
1
Bargaining Unit Code: None
Merit Comp Code: Excluded - Subject to Paragraph (1), (2), (3), or (6) of Section 4d of the Personnel Code
***This position is Exempt from Jurisdiction B of the Illinois Personnel Code under provision of paragraph 4d(3)***
Illinois Department of Early Childhood offers a robust benefit package including:
Health, life, vision, and dental insurance
Paid Parental leave
Pension Plan
Deferred Compensation, and other pre-tax benefit programs
Employees earn (12) paid sick days annually
(10-25) paid vacation days (based on years of service)
Employees earn (3) paid personal days (pro-rated based on start date)
(13-14) paid state holidays annually
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.
Essential Functions
Under the direction of the Secretary of the Illinois Department of EarlyChildhood (IDEC), performs secretarial and administrative duties in a highly complex and confidential nature in handling materials, in sending and receiving correspondence, coordinating travel, securing accommodations for the Secretary.
Maintain confidential and administrative files, operate manual and automatic office equipment and computers in performing assigned duties and responsibilities.
Manages all correspondence for the Secretary’s Office.
Screens visitors and callers answering inquiries involving the interpretation and explanation of departmental policies, procedures and programs; personally handles visitor/caller requests or programs or refers to appropriate staff if necessary.
Serves as liaison for the Secretary with department management and supervisory staff and with managerial and administrative staff in other departments; promotes harmonious working relationships with all contacts.
Performs other duties for the Secretary as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires either (a) completion of high school and four (4) years of work experience, including clerical/administrative work, in a public or business organization; or (b) two (2) years of college and two (2) years of work experience, including clerical/administrative work, in a public or business organization; or (c) four (4) years of college and one (1) year of work experience, including clerical/administrative work, in a public or business organization.
Preferred Qualifications
Prefers thorough knowledge of business English and secretarial procedures and practices.
Prefers proficiency in Microsoft Office Suite (e.g., MS Word, Excel).
Prefers excellent typing skills, knowledge of general office procedures and protocols.
Prefers ability to compose confidential and administrative correspondence without specific instructions or review.
Prefers ability to exercise courtesy and tact in receiving callers and dispensing and obtaining information.
Prefers ability to manage competing priorities among competing stakeholders for Secretary's focus/attention.
Conditions of Employment
Requires the ability to pass a background check.
Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
Requires the ability to utilize and maintain state issued equipment such as a cell phone, laptop, etc.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be working through transitioning data, programs and services from three state agencies – the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE), – to IDEC in order to be fully operational by July 2026. Illinois strives to be the best state in the nation to raise a family with young children and IDEC is committed to continue putting children and families center while reducing complexities and finding efficiencies in the system and advancing equity.
#J-18808-Ljbffr
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under
My Documents → Additional Documents
section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Job Requisition ID: 55555
Opening Date:
04/23/2026
Closing Date:
05/07/2026
Agency:
Department of Early Childhood
Class Title: PRIVATE SECRETARY II - 34202
Skill Option: None
Bilingual Option: None
Salary:
Anticipated Starting Salary $6,000 - $7,500 per month ($72,000- $90,000 per year)
Job Type:
Salaried
Category: Full Time
County:
Cook
Number of Vacancies:
1
Bargaining Unit Code: None
Merit Comp Code: Excluded - Subject to Paragraph (1), (2), (3), or (6) of Section 4d of the Personnel Code
***This position is Exempt from Jurisdiction B of the Illinois Personnel Code under provision of paragraph 4d(3)***
Illinois Department of Early Childhood offers a robust benefit package including:
Health, life, vision, and dental insurance
Paid Parental leave
Pension Plan
Deferred Compensation, and other pre-tax benefit programs
Employees earn (12) paid sick days annually
(10-25) paid vacation days (based on years of service)
Employees earn (3) paid personal days (pro-rated based on start date)
(13-14) paid state holidays annually
Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.
Essential Functions
Under the direction of the Secretary of the Illinois Department of EarlyChildhood (IDEC), performs secretarial and administrative duties in a highly complex and confidential nature in handling materials, in sending and receiving correspondence, coordinating travel, securing accommodations for the Secretary.
Maintain confidential and administrative files, operate manual and automatic office equipment and computers in performing assigned duties and responsibilities.
Manages all correspondence for the Secretary’s Office.
Screens visitors and callers answering inquiries involving the interpretation and explanation of departmental policies, procedures and programs; personally handles visitor/caller requests or programs or refers to appropriate staff if necessary.
Serves as liaison for the Secretary with department management and supervisory staff and with managerial and administrative staff in other departments; promotes harmonious working relationships with all contacts.
Performs other duties for the Secretary as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires either (a) completion of high school and four (4) years of work experience, including clerical/administrative work, in a public or business organization; or (b) two (2) years of college and two (2) years of work experience, including clerical/administrative work, in a public or business organization; or (c) four (4) years of college and one (1) year of work experience, including clerical/administrative work, in a public or business organization.
Preferred Qualifications
Prefers thorough knowledge of business English and secretarial procedures and practices.
Prefers proficiency in Microsoft Office Suite (e.g., MS Word, Excel).
Prefers excellent typing skills, knowledge of general office procedures and protocols.
Prefers ability to compose confidential and administrative correspondence without specific instructions or review.
Prefers ability to exercise courtesy and tact in receiving callers and dispensing and obtaining information.
Prefers ability to manage competing priorities among competing stakeholders for Secretary's focus/attention.
Conditions of Employment
Requires the ability to pass a background check.
Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
Requires the ability to utilize and maintain state issued equipment such as a cell phone, laptop, etc.
*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois Department of Early Childhood (IDEC) was signed into law in June of 2024 with the focus of making early childhood education and care services simpler, better and fairer for families with young children across the state. During fiscal years FY25 and FY26, IDEC will be working through transitioning data, programs and services from three state agencies – the Department of Children and Family Services (DCFS), Illinois Department of Human Services (IDHS), and the Illinois State Board of Education (ISBE), – to IDEC in order to be fully operational by July 2026. Illinois strives to be the best state in the nation to raise a family with young children and IDEC is committed to continue putting children and families center while reducing complexities and finding efficiencies in the system and advancing equity.
#J-18808-Ljbffr