OFFICE COORDINATOR - SPANISH SPEAKING
Illinoiscomptroller, Schaumburg, IL, United States
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under
My Documents → Additional Documents
section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please
do not include wage or salary information in your resume or other profile or application materials .
Job Details
Job Requisition ID:
54701 IPR#25-00713
Opening Date:
04/23/2026
Closing Date:
05/07/2026
Agency:
Department of Transportation
Class Title:
Office Coordinator, Option 2
Skill Option:
Keyboarding
Salary:
Anticipated Starting Salary: $4,128 Monthly; Full Range $4,128-$5,450 Monthly
Job Type:
Salaried
Category:
Full Time
County:
Cook
Number of Vacancies:
1
Bargaining Unit Code:
RC014 Clerical Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Coordinator. Under direction of the Region IClaims Manager, this position performs technical secretarial, office support functions relating to the processing, resolution of claims filed by and against the department, provides clerical support to section staff, and conducts inventory.
Essential Functions
Retrieves copies of crash reports for damaged state property through the Mobil Capture Reporting System (MCR), obtains crash report numbers, and initiates a file to collect for the damages.
Performs support functions for the section staff.
Keyboards grievances and rebuttals for the Region I Claims Manager as well as personnel and confidential materials concerning job descriptions and evaluations for high school temporary employees and office occupation trainees within the Region I Claims Section.
Researches and obtains legal documentation for the claims office personnel such as affidavits, interrogatories, lapsed appropriations, and departmental reports.
Orders and maintains office supplies and equipment inventory.
Serves as lead worker to the Office Occupations Trainee.
Inventories Region I Section equipment and materials.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Ability to speak and write Spanish at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.
Ability to keyboard accurately at 30 wpm.
Preferred Qualifications
Prefers ability to follow oral and written instructions.
Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
Prefers extensive knowledge of office practices, procedures, and programs.
Conditions of Employment
Successful completion of a background screening.
The conditions of employment listed here is incorporated and related to any of the job duties as listed in the job description.
Benefits
Employees also receive a robust benefit package including:
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources
Work Office
Work Office:
Office of Chief Counsel / Bureau of Claims
Posting Group
Posting Group:
Transportation; Office & Administrative Support
#J-18808-Ljbffr
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under
My Documents → Additional Documents
section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please
do not include wage or salary information in your resume or other profile or application materials .
Job Details
Job Requisition ID:
54701 IPR#25-00713
Opening Date:
04/23/2026
Closing Date:
05/07/2026
Agency:
Department of Transportation
Class Title:
Office Coordinator, Option 2
Skill Option:
Keyboarding
Salary:
Anticipated Starting Salary: $4,128 Monthly; Full Range $4,128-$5,450 Monthly
Job Type:
Salaried
Category:
Full Time
County:
Cook
Number of Vacancies:
1
Bargaining Unit Code:
RC014 Clerical Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Coordinator. Under direction of the Region IClaims Manager, this position performs technical secretarial, office support functions relating to the processing, resolution of claims filed by and against the department, provides clerical support to section staff, and conducts inventory.
Essential Functions
Retrieves copies of crash reports for damaged state property through the Mobil Capture Reporting System (MCR), obtains crash report numbers, and initiates a file to collect for the damages.
Performs support functions for the section staff.
Keyboards grievances and rebuttals for the Region I Claims Manager as well as personnel and confidential materials concerning job descriptions and evaluations for high school temporary employees and office occupation trainees within the Region I Claims Section.
Researches and obtains legal documentation for the claims office personnel such as affidavits, interrogatories, lapsed appropriations, and departmental reports.
Orders and maintains office supplies and equipment inventory.
Serves as lead worker to the Office Occupations Trainee.
Inventories Region I Section equipment and materials.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Ability to speak and write Spanish at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.
Ability to keyboard accurately at 30 wpm.
Preferred Qualifications
Prefers ability to follow oral and written instructions.
Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
Prefers extensive knowledge of office practices, procedures, and programs.
Conditions of Employment
Successful completion of a background screening.
The conditions of employment listed here is incorporated and related to any of the job duties as listed in the job description.
Benefits
Employees also receive a robust benefit package including:
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources
Work Office
Work Office:
Office of Chief Counsel / Bureau of Claims
Posting Group
Posting Group:
Transportation; Office & Administrative Support
#J-18808-Ljbffr