Accounts Payable Specialist

Accounts Payable Specialist
Location: Grand Rapids, MI
Compensation: $45,000 – $55,000
Schedule: Full-Time, Monday–Friday

Our client, a growing and team-oriented organization in the Grand Rapids area, is seeking an Accounts Payable Specialist to join their accounting team. This role is ideal for someone who enjoys working with high-volume transactions, values accuracy, and takes pride in keeping processes running smoothly. You’ll be part of a collaborative environment with strong leadership support and opportunities to expand your skill set.

Position Overview
The Accounts Payable Specialist will oversee the full-cycle AP process, including invoice processing, vendor communication, and payment coordination. This role partners with internal departments to ensure timely and accurate financial operations while maintaining strong vendor relationships.

Key Responsibilities

• Review, code, and process a high volume of vendor invoices


• Match invoices to purchase orders and receiving documentation


• Prepare and execute weekly payment runs (checks, ACH, wires)


• Maintain and reconcile vendor statements and resolve discrepancies


• Communicate with vendors regarding payment status and inquiries


• Monitor AP aging and ensure timely payments


• Assist with month-end close tasks, including accruals and reporting


• Maintain accurate vendor records and W-9 documentation


• Support process improvements and help streamline AP workflows


• Ensure compliance with company policies and internal controls

Qualifications

• 2+ years of accounts payable or general accounting experience


• Experience working in a high-volume, fast-paced environment


• Strong understanding of invoice processing and payment cycles


• Proficiency in Microsoft Excel and accounting systems/ERP software


• Excellent attention to detail and organizational skills


• Strong communication skills and ability to work cross-functionally


• Ability to prioritize tasks and meet deadlines consistently

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