Coordinator II - Health Professions Admissions Coordinator

Title
Coordinator II - Health Professions Admissions Coordinator

Requisition
202600095S

FLSA Status
Exempt

Hiring Salary
This position is a pay grade 9. Please see Pay Grade Table at:

https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf .

Occupational Category
Professional

Department
Enrollment Services (COM)

Division
Division of Enrollment

Open Date
04/15/2026

Open Until Filled
Yes

Educational And Experience Requirement
Bachelor’s degree in related field. Two years of experience in admissions operations, student services, recruitment, program coordination, or a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose Of Position
Performs moderately complex administrative and program coordination work supporting admissions, recruitment, and applicant processing for graduate health programs. Serves as the day‑to‑day admissions operations coordinator for the Physician Assistant Studies and Physical Therapy programs, coordinating applicant communications, application processing in centralized application platforms, faculty review workflows, interview logistics, admissions committee support, and admissions data reporting.

Primary Responsibilities

Owns and manages the application cycle operations for the Physical Assistant (PA) and Physical Therapy (PT) programs.

Maintains application instructions, deadlines, communications timelines, and applicant support.

Administers centralized application workflow steps and maintains accurate applicant records, including supporting WebAdMIT administration where applicable, and ensures applicant status progression is tracked consistently through review milestones.

Coordinates file completeness and initial verification processes, including prerequisite tracking, eligibility checks, and calculations or validations required for review readiness, then routes files to faculty reviewers according to program-defined procedures.

Facilitates faculty review periods and admissions committee operations by scheduling meetings, preparing agendas and materials, documenting outcomes as appropriate, and ensuring timely completion of evaluations within the cycle calendar.

Plans and executes interview processes, including applicant scheduling and communications, interview‑day logistics, technology support coordination, hospitality coordination, and post-interview tracking of scoring and decisions.

Builds and maintains admissions reporting and dashboards, delivers routine and ad hoc reports, and supports data needs tied to program evaluation, continuous improvement, and compliance reporting expectations.

Supports pre‑matriculation onboarding by coordinating required documentation collection and communications for admitted students (for example, background check and health requirement documentation processes as defined by the program), and coordinating new student events and onboarding communications.

Represents the programs at recruitment events, information sessions, fairs, and other outreach activities as needed, including occasional evening or weekend commitments.

Ensures admissions operations are executed consistently, on schedule, and in alignment with university policies, program procedures, and compliance expectations.

Performs other related duties as assigned.

Other Specifications

Preferred experience working with centralized application services and admissions management systems used in graduate health programs (for example, CASPA or PTCAS workflows and WebAdMIT administration).

Experience supporting faculty review, interview operations, and admissions reporting.

Strong customer service orientation and the ability to communicate clearly with applicants, students, faculty, staff, and external partners.

Demonstrated ability to manage multiple deadlines, coordinate complex workflows, and maintain high accuracy in database-driven processes.

Proficiency with standard office and data tools (spreadsheets, reporting, and database systems), with the ability to learn and maintain specialized admissions platforms and university systems used for application processing and reporting.

Ability to maintain information security and privacy expectations while managing applicant records and admissions communications.

Knowledge of local, state, and federal laws.

Ability to supervise business functions.

Full Time Part Time
Full Time

Quicklink
https://shsu.peopleadmin.com/postings/46910

EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code 51.215. Annual Security and Fire Safety Report.

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