Purchasing Coordinator
Wait Mechanical, Inc., Arlington, TX, United States
Overview
Purchasing Coordinator / Purchasing Specialist – The Purchasing role is responsible for sourcing, ordering, and tracking materials, equipment, and supplies needed for job sites and warehouse operations. This position works closely with vendors, job managers, technicians, and accounting to ensure accurate purchasing, timely deliveries, and proper documentation.
Responsibilities
Locate, source, and order job materials, warehouse supplies, and equipment
Communicate regularly with vendors, job managers, and field technicians regarding material needs and order status
Coordinate with suppliers to schedule deliveries and resolve shipping errors or discrepancies
Obtain approval from job managers for large or high-value vendor quotes prior to placing orders
Issue purchase orders (POs) for direct purchases and purchases made by owners using company credit cards
Receive orders from vendors and update purchase orders accordingly
Track returned purchases and ensure credits or refunds are received
Monitor and document purchases made via company credit cards and submit transactions to Accounts Payable for entry into the accounting system
Maintain accurate inventory records
File and organize all purchasing documentation, including purchase orders and pick slips
Request and maintain Safety Data Sheets (SDS) from vendors for all applicable purchases
Other duties as assigned
Qualifications & Skills
Excellent negotiation skills
Strong analytical abilities
Sound judgment and decision-making skills
Strong written and verbal communication skills
Ability to communicate professionally with vendors, customers, and internal staff via phone and email
Strong interpersonal skills with the ability to work cross-functionally
Excellent organizational and record-keeping skills
Knowledge of purchasing and procurement software
Working knowledge of Microsoft Office 365 applications
Understanding of mechanical parts recommended
Company
Wait Mechanical, Inc. is a full service mechanical contractor.
Please visit our website at www.waitmechanical.com
#J-18808-Ljbffr
Purchasing Coordinator / Purchasing Specialist – The Purchasing role is responsible for sourcing, ordering, and tracking materials, equipment, and supplies needed for job sites and warehouse operations. This position works closely with vendors, job managers, technicians, and accounting to ensure accurate purchasing, timely deliveries, and proper documentation.
Responsibilities
Locate, source, and order job materials, warehouse supplies, and equipment
Communicate regularly with vendors, job managers, and field technicians regarding material needs and order status
Coordinate with suppliers to schedule deliveries and resolve shipping errors or discrepancies
Obtain approval from job managers for large or high-value vendor quotes prior to placing orders
Issue purchase orders (POs) for direct purchases and purchases made by owners using company credit cards
Receive orders from vendors and update purchase orders accordingly
Track returned purchases and ensure credits or refunds are received
Monitor and document purchases made via company credit cards and submit transactions to Accounts Payable for entry into the accounting system
Maintain accurate inventory records
File and organize all purchasing documentation, including purchase orders and pick slips
Request and maintain Safety Data Sheets (SDS) from vendors for all applicable purchases
Other duties as assigned
Qualifications & Skills
Excellent negotiation skills
Strong analytical abilities
Sound judgment and decision-making skills
Strong written and verbal communication skills
Ability to communicate professionally with vendors, customers, and internal staff via phone and email
Strong interpersonal skills with the ability to work cross-functionally
Excellent organizational and record-keeping skills
Knowledge of purchasing and procurement software
Working knowledge of Microsoft Office 365 applications
Understanding of mechanical parts recommended
Company
Wait Mechanical, Inc. is a full service mechanical contractor.
Please visit our website at www.waitmechanical.com
#J-18808-Ljbffr