Accounts Payable Specialist San Luis Resort
The Post Oak, Galveston, TX, United States
Overview
The Accounts Payable Specialist is responsible for managing the company's vendor invoices, payments, and expense processes with accuracy and efficiency. This role ensures timely payment, maintains strong vendor relationships, and supports the finance team with day-to-day accounting operations. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.
Responsibilities
Process high-volume vendor invoices, ensuring accuracy, proper coding, and compliance with company policies.
Review and reconcile vendor statements; resolve discrepancies and payment issues
Ensure timely responses to all vendor missed payment inquiries
Prepare and execute weekly and monthly payment runs
Maintain accurate and up-to-date AP records and documentation
Asist with month-end closing activities, including accruals and AP aging reports
Communicate with vendors and internal departments to resolve invoice or payment inquiries
Verify and process employee expense reports in accordance with company guidelines
Support audits by providing documentation and responding to inquiries
Identify opportunities to improve AP processes and workflow efficiency
Prioritize maintenance and reconciliation of corporate related vendor accounts
Qualifications
High school diploma required; associate or bachelor's degree in Accounting, Finance, or related field preferred
2+ years of accounts payable or general accounting experience
Strong understanding of basic accounting principles
Proficiency with accounting software (e.g., SAP, Oracle, NetSuite) and Microsoft Excel
Excellent attention to detail and organizational skills
Strong communication and problem-solving abilities
Ability to manage multiple tasks and meet deadlines
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The Accounts Payable Specialist is responsible for managing the company's vendor invoices, payments, and expense processes with accuracy and efficiency. This role ensures timely payment, maintains strong vendor relationships, and supports the finance team with day-to-day accounting operations. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment.
Responsibilities
Process high-volume vendor invoices, ensuring accuracy, proper coding, and compliance with company policies.
Review and reconcile vendor statements; resolve discrepancies and payment issues
Ensure timely responses to all vendor missed payment inquiries
Prepare and execute weekly and monthly payment runs
Maintain accurate and up-to-date AP records and documentation
Asist with month-end closing activities, including accruals and AP aging reports
Communicate with vendors and internal departments to resolve invoice or payment inquiries
Verify and process employee expense reports in accordance with company guidelines
Support audits by providing documentation and responding to inquiries
Identify opportunities to improve AP processes and workflow efficiency
Prioritize maintenance and reconciliation of corporate related vendor accounts
Qualifications
High school diploma required; associate or bachelor's degree in Accounting, Finance, or related field preferred
2+ years of accounts payable or general accounting experience
Strong understanding of basic accounting principles
Proficiency with accounting software (e.g., SAP, Oracle, NetSuite) and Microsoft Excel
Excellent attention to detail and organizational skills
Strong communication and problem-solving abilities
Ability to manage multiple tasks and meet deadlines
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