Office Administrator
Vaco, Irvine, CA, United States
Overview
Our client is seeking a highly organized and proactive Office Administrator to support day-to-day operations and ensure the office runs efficiently. This individual will serve as a central point of coordination across teams, helping manage administrative functions, streamline processes, and provide a high level of internal and external support.
Responsibilities
Oversee daily office operations and maintain a professional, organized work environment
Act as the first point of contact for incoming calls, emails, and visitors
Coordinate calendars, meetings, and conference room scheduling
Manage office supplies, vendor relationships, and service requests
Support administrative functions including data entry, document management, and filing
Assist with onboarding coordination, including preparing materials and scheduling
Handle a high volume of incoming requests and prioritize tasks effectively
Partner with internal teams to support ongoing projects and operational needs
Assist with reporting, tracking, and process improvement initiatives
Ensure a high level of accuracy, organization, and attention to detail across all tasks
Qualifications
2+ years of administrative or office support experience
Strong organizational skills with the ability to multitask in a fast-paced environment
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office (Excel, Outlook, Word)
Professional, reliable, and detail-oriented
Ability to work both independently and collaboratively
Preferred Qualifications
Experience supporting multiple departments or leadership teams
Prior experience with vendor coordination or office management responsibilities
Compensation and Benefits
Salary range will be disclosed where required by law. The role may be eligible for discretionary bonuses, and benefits include medical, dental, and vision coverage and a 401(k) plan.
Equal Opportunity
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law.
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Our client is seeking a highly organized and proactive Office Administrator to support day-to-day operations and ensure the office runs efficiently. This individual will serve as a central point of coordination across teams, helping manage administrative functions, streamline processes, and provide a high level of internal and external support.
Responsibilities
Oversee daily office operations and maintain a professional, organized work environment
Act as the first point of contact for incoming calls, emails, and visitors
Coordinate calendars, meetings, and conference room scheduling
Manage office supplies, vendor relationships, and service requests
Support administrative functions including data entry, document management, and filing
Assist with onboarding coordination, including preparing materials and scheduling
Handle a high volume of incoming requests and prioritize tasks effectively
Partner with internal teams to support ongoing projects and operational needs
Assist with reporting, tracking, and process improvement initiatives
Ensure a high level of accuracy, organization, and attention to detail across all tasks
Qualifications
2+ years of administrative or office support experience
Strong organizational skills with the ability to multitask in a fast-paced environment
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office (Excel, Outlook, Word)
Professional, reliable, and detail-oriented
Ability to work both independently and collaboratively
Preferred Qualifications
Experience supporting multiple departments or leadership teams
Prior experience with vendor coordination or office management responsibilities
Compensation and Benefits
Salary range will be disclosed where required by law. The role may be eligible for discretionary bonuses, and benefits include medical, dental, and vision coverage and a 401(k) plan.
Equal Opportunity
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by law.
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