Accounts Payable Specialist
Tri-City Group, Davenport, IA, United States
Accounts Payable Specialist
Tri-City Group is currently seeking an Accounts Payable Specialist for an immediate opening in Davenport, IA. The Accounts Payable Specialist is responsible for executing high-volume, accurate and timely accounts payable transactions in support of a complex, project-driven construction environment. This role partners closely with project teams, procurement, and vendors to ensure invoices are validated, coded, approved, and paid in accordance with company policies, contract terms, and internal controls. The position plays a critical role in maintaining strong vendor relationships, supporting job cost integrity, and enabling timely financial close activities across multiple operating units.
Responsibilities include, but are not limited to:
Review, verify, and process a high volume of vendor invoices, subcontractor invoices, and expense reimbursements for accuracy, proper approval, and compliance with company policies
Match invoices to purchase orders, subcontracts, and receiving documentation; resolve discrepancies in coordination with project teams and procurement
Ensure accurate coding of invoices to jobs, cost codes, general ledger accounts, and operating units
Prepare and process weekly check runs, ACH transactions, and wire payments in accordance with payment terms and cash management guidelines
Maintain compliance with lien waiver requirements and documentation standards, where applicable
Perform timely receipt of job-related purchase orders and validate charges against project budgets
Support project managers and operations teams with invoice status, vendor inquiries, and job cost clarification
Assist in maintaining accurate job cost reporting by ensuring costs are posted to the correct projects and periods
Serve as a primary point of contact for vendor inquiries, resolving payment issues professionally and efficiently
Maintain positive working relationships with subcontractors and suppliers to support uninterrupted project execution
Provide responsive support to branch, field, and corporate personnel regarding AP processes and status
Maintain complete and well-organized accounts payable files, including digital imaging and document retention in accordance with audit and compliance requirements
Support internal and external audits by providing documentation and responding to inquiries
Assist with month-end and year-end close activities, including accruals, reconciliations, and account analysis
Prepare reports, schedules, and analyses related to accounts payable, vendor balances, and outstanding liabilities
Follow standardized AP procedures while identifying opportunities to improve efficiency, accuracy, and controls in a multi-entity environment
Assist with system enhancements, ERP upgrades, or process changes impacting accounts payable
Provide backup support to other accounting team members as needed to ensure continuity of operations
This is a full-time position. Days and hours of work are Monday-Friday, 8:00 AM -5:00 PM. Occasional changes to the work schedule may be required as job duties demand.
Qualifications:
High school diploma or equivalent
3+ years of accounts payable experience, preferably in construction, engineering, or a project-based environment
Experience processing high-volume invoices and working with purchase orders and job costing
Strong attention to detail with the ability to manage competing priorities in a fast-paced, deadline-driven environment
Working knowledge of construction accounting principles, including job cost accounting and purchase order processes
Proficiency with ERP/accounting systems and Microsoft Excel; ability to learn new systems quickly
Effective verbal and written communication skills, with a strong customer-service mindset
Ability to work collaboratively across finance, operations, and field teams
Sound judgment and commitment to confidentiality and internal controls
All job offers are contingent upon the successful completion of a drug screen and reference check. Tri-City Group is an equal opportunity employer.
Tri-City Group is currently seeking an Accounts Payable Specialist for an immediate opening in Davenport, IA. The Accounts Payable Specialist is responsible for executing high-volume, accurate and timely accounts payable transactions in support of a complex, project-driven construction environment. This role partners closely with project teams, procurement, and vendors to ensure invoices are validated, coded, approved, and paid in accordance with company policies, contract terms, and internal controls. The position plays a critical role in maintaining strong vendor relationships, supporting job cost integrity, and enabling timely financial close activities across multiple operating units.
Responsibilities include, but are not limited to:
Review, verify, and process a high volume of vendor invoices, subcontractor invoices, and expense reimbursements for accuracy, proper approval, and compliance with company policies
Match invoices to purchase orders, subcontracts, and receiving documentation; resolve discrepancies in coordination with project teams and procurement
Ensure accurate coding of invoices to jobs, cost codes, general ledger accounts, and operating units
Prepare and process weekly check runs, ACH transactions, and wire payments in accordance with payment terms and cash management guidelines
Maintain compliance with lien waiver requirements and documentation standards, where applicable
Perform timely receipt of job-related purchase orders and validate charges against project budgets
Support project managers and operations teams with invoice status, vendor inquiries, and job cost clarification
Assist in maintaining accurate job cost reporting by ensuring costs are posted to the correct projects and periods
Serve as a primary point of contact for vendor inquiries, resolving payment issues professionally and efficiently
Maintain positive working relationships with subcontractors and suppliers to support uninterrupted project execution
Provide responsive support to branch, field, and corporate personnel regarding AP processes and status
Maintain complete and well-organized accounts payable files, including digital imaging and document retention in accordance with audit and compliance requirements
Support internal and external audits by providing documentation and responding to inquiries
Assist with month-end and year-end close activities, including accruals, reconciliations, and account analysis
Prepare reports, schedules, and analyses related to accounts payable, vendor balances, and outstanding liabilities
Follow standardized AP procedures while identifying opportunities to improve efficiency, accuracy, and controls in a multi-entity environment
Assist with system enhancements, ERP upgrades, or process changes impacting accounts payable
Provide backup support to other accounting team members as needed to ensure continuity of operations
This is a full-time position. Days and hours of work are Monday-Friday, 8:00 AM -5:00 PM. Occasional changes to the work schedule may be required as job duties demand.
Qualifications:
High school diploma or equivalent
3+ years of accounts payable experience, preferably in construction, engineering, or a project-based environment
Experience processing high-volume invoices and working with purchase orders and job costing
Strong attention to detail with the ability to manage competing priorities in a fast-paced, deadline-driven environment
Working knowledge of construction accounting principles, including job cost accounting and purchase order processes
Proficiency with ERP/accounting systems and Microsoft Excel; ability to learn new systems quickly
Effective verbal and written communication skills, with a strong customer-service mindset
Ability to work collaboratively across finance, operations, and field teams
Sound judgment and commitment to confidentiality and internal controls
All job offers are contingent upon the successful completion of a drug screen and reference check. Tri-City Group is an equal opportunity employer.