Administrative Assistant Career & Technical Education, Middle College, WBL
Marquette-Alger RESA, Marquette, MI, United States
Administrative Assistant for Director of Career and Technical Education
Provides secretarial and clerical support for Career & Technical Education (CTE) staff and programming (Perkins Grant, High School Programs, Marquette-Alger Technical Middle College (MATMC), Work-Based Learning (WBL)) and Career Guidance. Serves as Administrative Assistant for Director of Career and Technical Education.
Essential Duties and Responsibilities:
Provide secretarial and clerical support for CTE, MATMC, and WBL staff and programs
Assist with scheduling and coordination of high school classes at NMU's Jacobetti and Northern Center
Compile data and financial reports for Perkins Grant submissions
Maintain detailed database and records for internship students, contacts and placements
Ensure paper records are filed and accessible by CTE, MATMC, and Work-Based Learning staff
Update Career and Technical Education Information System (CTEIS) database information
Participate in CTEIS conference calls to stay up to date on current reporting requirements
Conduct follow-up surveys with CTE and MATMC graduates and document results
Provide support for scheduling, preparing for, and creating materials for MATMC and CTE events
Direct students and parents to requested resources and address their questions as appropriate
Assist with the development, preparations, logistics and delivery of annual Career Day event
Make/manage conference, hotel, and car reservations for staff
Collect and process time cards and time logs
Prepare correspondence and documents as requested
Scan and file documents in electronic storage system
Complete special projects as needed, such as assisting with updating online resources for CTE and MATMC
Perform general administrative/clerical duties such as filing, photocopying, faxing, and creating purchase orders
Assist with Marquette-Alger RESA website updates
Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
Provide front desk coverage as requested/assigned
Perform other duties and responsibilities as assigned
Other Knowledge, Skills, and Abilities:
Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
Ability to work on multiple projects and maintain proactive communication with stakeholders
Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets
Minimum Qualifications:
Post-secondary experience or Associate Degree in relevant area
Prior secretarial/office experience
Strong accounting or finance background
Proficient computer/software skills including Microsoft Office, PowerPoint, Google Suite, and Zoom
Excellent filing and organizational skills
Strong verbal and written communication skills
Professional attitude and appearance
Preferred Qualifications:
Bachelor's Degree in relevant area
Experience in / knowledge of Career and Technical Education
Experience with grant applications, reports, and procedures
Knowledge of fiscal procedures (POs, invoicing, coding expenses, etc.)
Experience with setting up for meetings, trainings and workshops
Special Conditions:
Perform position duties and functions while upholding confidentiality of privileged and sensitive information
Terms of Employment:
Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job. Reports to: Director of CTE / CEPD Compensation & Benefits: According to Marquette-Alger RESA ESP Collective Bargaining Agreement; starting wage rate $19.48-$21.74/hour.
Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA's Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org/about-us
otice-of-nondiscrimination/.
Provides secretarial and clerical support for Career & Technical Education (CTE) staff and programming (Perkins Grant, High School Programs, Marquette-Alger Technical Middle College (MATMC), Work-Based Learning (WBL)) and Career Guidance. Serves as Administrative Assistant for Director of Career and Technical Education.
Essential Duties and Responsibilities:
Provide secretarial and clerical support for CTE, MATMC, and WBL staff and programs
Assist with scheduling and coordination of high school classes at NMU's Jacobetti and Northern Center
Compile data and financial reports for Perkins Grant submissions
Maintain detailed database and records for internship students, contacts and placements
Ensure paper records are filed and accessible by CTE, MATMC, and Work-Based Learning staff
Update Career and Technical Education Information System (CTEIS) database information
Participate in CTEIS conference calls to stay up to date on current reporting requirements
Conduct follow-up surveys with CTE and MATMC graduates and document results
Provide support for scheduling, preparing for, and creating materials for MATMC and CTE events
Direct students and parents to requested resources and address their questions as appropriate
Assist with the development, preparations, logistics and delivery of annual Career Day event
Make/manage conference, hotel, and car reservations for staff
Collect and process time cards and time logs
Prepare correspondence and documents as requested
Scan and file documents in electronic storage system
Complete special projects as needed, such as assisting with updating online resources for CTE and MATMC
Perform general administrative/clerical duties such as filing, photocopying, faxing, and creating purchase orders
Assist with Marquette-Alger RESA website updates
Interact with the public in a positive, courteous, and professional manner via email, phone, and in person
Provide front desk coverage as requested/assigned
Perform other duties and responsibilities as assigned
Other Knowledge, Skills, and Abilities:
Demonstrated experience exercising confidentiality and sound judgment in dealing with local districts, staff, students, and operations
Ability to work on multiple projects and maintain proactive communication with stakeholders
Ability to deal with issues in a fair manner, treat diverse populations and personalities with dignity and respect, and act in a highly ethical manner
Ability to work in a fast-paced environment yet maintain flexibility in thinking and actions
Detail-oriented with strong analytical skills; skilled with Excel and/or Google Sheets
Minimum Qualifications:
Post-secondary experience or Associate Degree in relevant area
Prior secretarial/office experience
Strong accounting or finance background
Proficient computer/software skills including Microsoft Office, PowerPoint, Google Suite, and Zoom
Excellent filing and organizational skills
Strong verbal and written communication skills
Professional attitude and appearance
Preferred Qualifications:
Bachelor's Degree in relevant area
Experience in / knowledge of Career and Technical Education
Experience with grant applications, reports, and procedures
Knowledge of fiscal procedures (POs, invoicing, coding expenses, etc.)
Experience with setting up for meetings, trainings and workshops
Special Conditions:
Perform position duties and functions while upholding confidentiality of privileged and sensitive information
Terms of Employment:
Full time position. Must have regular and reliable job attendance, performance, and the physical ability to do the job. Reports to: Director of CTE / CEPD Compensation & Benefits: According to Marquette-Alger RESA ESP Collective Bargaining Agreement; starting wage rate $19.48-$21.74/hour.
Marquette-Alger RESA does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. Marquette-Alger RESA's Non-discrimination, Anti-Harassment, and Non-Retaliation Policy, as well as the grievance procedure for reporting concerns or complaints, are available at maresa.org/about-us
otice-of-nondiscrimination/.