Human Resources Specialist
Vaco by Highspring, Louisville, KY, United States
Key Responsibilities & Duties
Recruitment & Staffing:
Manage full‑cycle recruiting, including posting jobs, screening resumes, conducting interviews, performing background checks, and updating job requirements.
Onboarding & Offboarding:
Coordinate new hire orientation, prepare onboarding materials, and conduct exit interviews to gather feedback.
Benefits & Compensation:
Administer employee benefits programs (health insurance, 401(k), etc.), process changes, and assist with payroll inquiries.
Employee Records & HRIS:
Maintain accurate, up‑to‑date, and confidential personnel records and employee data in the Human Resources Information System (HRIS).
Employee Relations & Compliance:
Address employee inquiries, resolve conflicts, and ensure compliance with federal, state, and local labor laws (e.g., FMLA, EEO, wage & hour).
Performance Management:
Assist with the coordination of performance reviews and support managers with employee development initiatives.
Required Skills & Qualifications
Proven experience as an HR Specialist, HR Generalist, or in a similar HR role.
Strong understanding of labor laws, HR best practices, and office administration.
Proficiency in MS Office (Word, Excel, PowerPoint) and experience with HRIS software.
Excellent verbal and written communication skills to effectively interface with all levels of employees.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Factors considered include:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
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Recruitment & Staffing:
Manage full‑cycle recruiting, including posting jobs, screening resumes, conducting interviews, performing background checks, and updating job requirements.
Onboarding & Offboarding:
Coordinate new hire orientation, prepare onboarding materials, and conduct exit interviews to gather feedback.
Benefits & Compensation:
Administer employee benefits programs (health insurance, 401(k), etc.), process changes, and assist with payroll inquiries.
Employee Records & HRIS:
Maintain accurate, up‑to‑date, and confidential personnel records and employee data in the Human Resources Information System (HRIS).
Employee Relations & Compliance:
Address employee inquiries, resolve conflicts, and ensure compliance with federal, state, and local labor laws (e.g., FMLA, EEO, wage & hour).
Performance Management:
Assist with the coordination of performance reviews and support managers with employee development initiatives.
Required Skills & Qualifications
Proven experience as an HR Specialist, HR Generalist, or in a similar HR role.
Strong understanding of labor laws, HR best practices, and office administration.
Proficiency in MS Office (Word, Excel, PowerPoint) and experience with HRIS software.
Excellent verbal and written communication skills to effectively interface with all levels of employees.
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race, color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Factors considered include:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations; and
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
#J-18808-Ljbffr