Purchasing Assistant
EC Electric, Portland, OR, United States
Purchasing Assistant
The Purchasing Assistant is a key member of EC's centralized purchasing team, responsible for maintaining accurate purchase order (PO) records, processing administrative tasks, and handling credit card purchases to ensure smooth operations across company projects. This role supports Buyers and project teams by resolving discrepancies, reconciling accounts, and facilitating timely cross communications with our vendors and internal teams for purchase order maintenance and close-outs.
Duties and Responsibilities include the following:
1. Daily validating and processing of purchase orders from Remarcable into ERP system (Vista Viewpoint), ensuring accurate synchronization of details such as quantities, pricing, vendor information, taxes, freight, etc.
2. Research and resolve Accounts Payable issues, including quantity/pricing discrepancies, items invoiced not on PO, and vendor invoice matching.
3. Assist Project Managers, Assistant Project Managers, Project Coordinators, and Buyers in reviewing and closing out outstanding POs to enable job final billing and hard closure; communicate with vendors on order status, invoicing, and payments as needed.
4. Place online orders for PO requests paid by credit card; ensuring purchases align with company policies and reconciling monthly statements accurately.
5. Provide administrative assistance to the team, including filing, data entry in Viewpoint, and preparing reports on open POs or spend.
6. Support basic data entry for maintaining vendor records and tracking submittals or compliance documents (e.g., certifications) as directed.
7. Other duties as assigned.
The Purchasing Assistant is a key member of EC's centralized purchasing team, responsible for maintaining accurate purchase order (PO) records, processing administrative tasks, and handling credit card purchases to ensure smooth operations across company projects. This role supports Buyers and project teams by resolving discrepancies, reconciling accounts, and facilitating timely cross communications with our vendors and internal teams for purchase order maintenance and close-outs.
Duties and Responsibilities include the following:
1. Daily validating and processing of purchase orders from Remarcable into ERP system (Vista Viewpoint), ensuring accurate synchronization of details such as quantities, pricing, vendor information, taxes, freight, etc.
2. Research and resolve Accounts Payable issues, including quantity/pricing discrepancies, items invoiced not on PO, and vendor invoice matching.
3. Assist Project Managers, Assistant Project Managers, Project Coordinators, and Buyers in reviewing and closing out outstanding POs to enable job final billing and hard closure; communicate with vendors on order status, invoicing, and payments as needed.
4. Place online orders for PO requests paid by credit card; ensuring purchases align with company policies and reconciling monthly statements accurately.
5. Provide administrative assistance to the team, including filing, data entry in Viewpoint, and preparing reports on open POs or spend.
6. Support basic data entry for maintaining vendor records and tracking submittals or compliance documents (e.g., certifications) as directed.
7. Other duties as assigned.