Accounts Payable Specialist
Charles River Center, Needham Heights, MA, United States
TheA/P Specialistis responsibleformanagingthe full-cycle AP function with a focus on accuracy, timeliness, and compliance.The ideal candidate will have hands-on experience using accounting software and understanding offinancial operations.
Key Responsibilities
Process all invoices, expense reports, and payment requests, ensuringappropriate codingand approvals and supporting documentation.
Match purchase orders, contracts, and packing slips with invoices to verify accuracy.
Maintain vendor files, including W-9s, contracts, and correspondence.
Prepare weekly payment runs (ACH, checks).
Monitor and resolve discrepancies or issues with vendors and internal departments.
Generate AP aging reports and other financial reports as needed.
Ensure compliance with internal controls, funder requirements, and audit standards.
Support audits by providing documentation and transaction history.
Maintain positive vendor relations and respond to inquiriesin a timely manner.
Other tasks as assigned
Qualifications
3+ years of accounts payable or general accounting experience.
Strong attention to detail and excellent organizational skills.
Ability to handle sensitive and confidential information with discretion.
Additional Requirements
Must be able tomaintainconfidentiality and exercise sound judgment in financial matters.
Ability to work both independently and collaboratively.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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Key Responsibilities
Process all invoices, expense reports, and payment requests, ensuringappropriate codingand approvals and supporting documentation.
Match purchase orders, contracts, and packing slips with invoices to verify accuracy.
Maintain vendor files, including W-9s, contracts, and correspondence.
Prepare weekly payment runs (ACH, checks).
Monitor and resolve discrepancies or issues with vendors and internal departments.
Generate AP aging reports and other financial reports as needed.
Ensure compliance with internal controls, funder requirements, and audit standards.
Support audits by providing documentation and transaction history.
Maintain positive vendor relations and respond to inquiriesin a timely manner.
Other tasks as assigned
Qualifications
3+ years of accounts payable or general accounting experience.
Strong attention to detail and excellent organizational skills.
Ability to handle sensitive and confidential information with discretion.
Additional Requirements
Must be able tomaintainconfidentiality and exercise sound judgment in financial matters.
Ability to work both independently and collaboratively.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
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