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Location: Remote (North America OK, Southern California preferred)
Hours: 15–20 hours per week
Compensation: Competitive, commensurate with experience

About Us

Keller Media, Inc. is a literary agency and speakers bureau representing nonfiction authors and speakers.  Our clients include bestselling authors, thought leaders, scientists, business leaders, and researchers, especially those who are also interested in speaking and/or consulting.  We help them to build their brands, sell their books, and bring their work to the world. Our fast-paced, entrepreneurial team values initiative, efficiency, and clear communication. We are dissimilar to most literary agencies you've heard about before in that we are marketing-centric with and for our authors, focusing on platform building. 

About the Role

We are seeking a highly organized, detail-oriented, insightful and quick-minded Virtual Assistant to support our agency’s daily operations. This is a part-time, remote position ideal for someone who thrives in a dynamic, diverse environment; is comfortable with rapidly shifting priorities; and values clear, actionable communication.

Key Responsibilities

• Task & Project Management:
  • Manage and update tasks in Asana, ensuring deadlines are met and priorities are clear.
  • Track progress on multiple concurrent projects and provide regular status updates.
• Administrative Support:
  • We use E3/The Rights Manager - HUGE bonus points if you have experience with any literary agency management system
  • Schedule and coordinate meetings, calls, and travel as needed.
  • Assist with data entry, document management, and other typical administrative tasks.
  • Astonishing attention to detail and ability/willingness to keep things organized
  • Learn to manage our query funnel efficiently
• Client & Partner Communication:
  • Draft, proofread, and send professional correspondence.
  • Liaise with authors, speakers, publishers, and other partners as needed.
• Research & Special Projects:
  • Conduct research on publishing, media, and speaking opportunities.
  • Support marketing and content initiatives as assigned.

Who You Are

• Accountable & Transparent:
  You are comfortable with regular check-ins, detailed timesheets, and clear reporting.
• Self-Directed & Responsive:
  You work efficiently with minimal supervision, communicate proactively, and are comfortable asking clarifying questions.
• Tech-Savvy:
  Proficient with Asana (or similar task management software); Microsoft Office (Outlook, SharePoint, Excel, Word).
• Experience with any literary agency management software is a plus
• Able to learn new software and use AI proactively and enthusiastically
• Excellent Communicator:
• Native English speaker
• You write and speak clearly, professionally, and diplomatically.
• Flexible & Adaptable:
  You can pivot quickly, prioritize effectively, and thrive in a fast-changing environment.

Requirements

• 2+ years’ experience in a virtual assistant, executive assistant, or project management role (publishing or agency experience a plus)
• Strong organizational and time management skills
• Impeccable, reliable attention to detail and follow-through
• Able to commit to a regular weekly schedule and participate in a Monday morning check-in call (Pacific Time)
• U.S. work authorization required

To Apply

Please submit:

• A brief cover letter explaining why you’re a great fit for this role
• Your experience with remote work
• Your resume (including all publishing industry experience)
• Two references (preferably from remote or agency work)
• The name of any publishing industry software with which you have a proficiency

Keller Media, Inc. is an equal opportunity employer. We value diversity and welcome candidates from all backgrounds.

Ready to join a high-energy, mission-driven team? Apply today!

We're in Southern California. If you are too, that's even better!