George Washington University
Event Planner
George Washington University, Washington, District of Columbia, us, 20022
I. DEPARTMENT INFORMATION
Job Description Summary:
Events & Venues at the George Washington University (a department in the Safety & Facilities Division) designs, produces, and manages events on the Foggy Bottom Campus. We provide services to a broad spectrum of clients both in the community and outside of the community. We provide spaces for our students, faculty, staff, and guests to host events, meetings, and gatherings. We highlight university traditions, produce memorable guest speaker events, and coordinate many other activities unique to our campus with local, national, and international acclaim. Our record of excellence, support, and cooperation is one that we are proud of.
Events & Venues are seeking temporary Event Planners. This role will be part-time with an on-call reporting status. Additionally, this role will require working occasional nights and weekends. The responsibilities for this position include but are not limited to:
-Coordinate and implement event logistics for events at various venues on campus
-Serve as a single point of contact for all event hosts needs as outlined in event planning documentation
-Open and close events
-Provide guidance, support, and direction to any day of changes for the event
-Check event room set-ups and become familiar with the event’s agenda
-Keep staff informed of any issues that may arise
-Troubleshoot and resolve issues as well as escalating problems to the appropriate department for solutions
-Manage Housekeeping, Facilities, Catering, Audio Visual, IT, and event staff including outside vendors, and direct any changes needed to preplanned services
-Enforce University policies, best practices, and any venue specific guidelines
-Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Minimum Qualifications:
Advanced experience hosting and managing webinars
Project management, keeping others on task and on time
The ability to stand for extended periods of time, the ability to lift and move objects over 25 lbs
Communication skills; Writing skills; Attention to detail, turning in work with little to no errors
A self starter who will present us with options or solutions to realize our vision for events
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
II. POSITION INFORMATION
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Safety and Security
Family
Sub-Family
Stream
Level
Full-Time/Part-Time:
Hours Per Week:
20
Work Schedule:
Monday-Sunday, Occasional Evenings
Position Designation:
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Position Type:
Posting Number:
T000260
Job Open Date:
11/16/2023
Job Close Date:
Open Until Filled:
No
Applicant Review Will Commence On:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Job Description Summary:
Events & Venues at the George Washington University (a department in the Safety & Facilities Division) designs, produces, and manages events on the Foggy Bottom Campus. We provide services to a broad spectrum of clients both in the community and outside of the community. We provide spaces for our students, faculty, staff, and guests to host events, meetings, and gatherings. We highlight university traditions, produce memorable guest speaker events, and coordinate many other activities unique to our campus with local, national, and international acclaim. Our record of excellence, support, and cooperation is one that we are proud of.
Events & Venues are seeking temporary Event Planners. This role will be part-time with an on-call reporting status. Additionally, this role will require working occasional nights and weekends. The responsibilities for this position include but are not limited to:
-Coordinate and implement event logistics for events at various venues on campus
-Serve as a single point of contact for all event hosts needs as outlined in event planning documentation
-Open and close events
-Provide guidance, support, and direction to any day of changes for the event
-Check event room set-ups and become familiar with the event’s agenda
-Keep staff informed of any issues that may arise
-Troubleshoot and resolve issues as well as escalating problems to the appropriate department for solutions
-Manage Housekeeping, Facilities, Catering, Audio Visual, IT, and event staff including outside vendors, and direct any changes needed to preplanned services
-Enforce University policies, best practices, and any venue specific guidelines
-Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
Minimum Qualifications:
Advanced experience hosting and managing webinars
Project management, keeping others on task and on time
The ability to stand for extended periods of time, the ability to lift and move objects over 25 lbs
Communication skills; Writing skills; Attention to detail, turning in work with little to no errors
A self starter who will present us with options or solutions to realize our vision for events
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
II. POSITION INFORMATION
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Safety and Security
Family
Sub-Family
Stream
Level
Full-Time/Part-Time:
Hours Per Week:
20
Work Schedule:
Monday-Sunday, Occasional Evenings
Position Designation:
Telework:
No
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Position Type:
Posting Number:
T000260
Job Open Date:
11/16/2023
Job Close Date:
Open Until Filled:
No
Applicant Review Will Commence On:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.