University of Southern California
State Authorization Coordinator
University of Southern California, Los Angeles, California, United States, 90079
State Authorization Coordinator page is loadedState Authorization Coordinator
Apply locations Los Angeles, CA - University Park Campus time type Full time posted on Posted 2 Days Ago job requisition id REQ20146376
State Authorization Coordinator Office of Accreditation and CredentialingFixed-TermRossier School of EducationLos Angeles, CaliforniaThe Office of Accreditation and Credentialing is responsible for the collection and analysis of accountability data to ensure that the Rossier School of Education has practices and outcomes consistent with our mission. This office ensures that all candidates meet Federal, State and Program requirements before being recommended for an education credential. The mission of the USC Rossier School of Education is to prepare leaders to achieve educational equity through practice, research and policy. We work to improve learning opportunities and outcomes in urban settings and to address disparities that affect historically marginalized groups. We teach our students to value and respect the cultural context of the communities in which they work and to interrogate the systems of power that shape policies and practices. Through innovative thinking and research, we strive to solve the most intractable educational problems.The Office of Accreditation and Credentialing is seeking a State Authorization Coordinator who will join the team to perform the specialized duties associated with ensuring that all of our Rossier programs that operate in states other than California are fully approved to do so. The coordinator will work closely with the Provosts office in working with Rossier programs to apply for the authorization to operate in the various states. The State Authorization Coordinator will also support candidates who complete licensure programs at Rossier in verifying program completion as they seek to transfer/apply for a subsequent credential in states other than California.The coordinator will report to Dr. Cathy R. Creasia, director of the Office of Accreditation and Credentialing. Under the direction of the Director of Accreditation and Credentialing, the State Authorization Coordinator will collect data and information from the various Rossier programs to submit for state authorizations as they become due. The position will require specialized knowledge regarding education/k12 programs and how the program curriculum prepares candidates per licensure requirements as defined by the California Commission on Teacher Credentialing (CTC) and CA Dept of Ed. to support and audit the qualifications for admission, preparation and completion of fieldwork, credential recommendations and employment authorizations for teacher and service credential candidates.This position requires extreme attention to detail, excellent written and verbal communication/report writing skills, the ability to manage multiple deadlines and superior customer service skills. This position also requires the ability to provide prompt and professional responses and follow up. The coordinator will be in frequent contact with the Provosts office and various program directors to support state authorization processes. Other key attributes for success in this position include an affinity for report writing, strong commitment to accuracy, having a positive attitude, thinking ahead and being supportive.POSITION DUTIES AND RESPONSIBILITIES:Essential functions: 100% of timeManage state authorization reports for all Rossier programs that operate outside of California.
Work with the Provosts office in preparing information/forms and evidence as needed for state authorization application submittals.
Evaluate, process and update student credential candidate files as needed
Link licensure documents to student files as needed
Maintain paper file system of candidate data as needed
Maintain database of program and candidate information for Accreditation reporting and program improvement efforts
Serve as the primary point of contact for USC staff in gathering required information for state authorizations
Respond to student questions regarding licensure requirements
Process, review, and complete out of state program verification forms for student teaching, licensure, credential, authorizations and state certificates as needed.
Assist the Director of Accreditation and Credentialing with gathering data for state and federal reports
Attend CTC workshops for credential analysts and conferences as directed by the Director of Accreditation and Credentialing
Provides administrative support to the office of Accreditation and Credentialing.
Screens and prioritizes incoming calls and e-mail requests. Responds to inquiries or refers to the appropriate staff person. Composes correspondence, mostly via email.
Organizes electronic and hard copy files to facilitate confidentiality and ease of document retrieval in preparation for out of state authorization and out of state program verifications.
Researches and gathers data and information, as requested.
Maintains office equipment and supplies.
Other duties as assigned.
Candidate Credential AdvisingServe as the primary point of contact for USC staff in determining the appropriate credential and/or degree programs for prospective students as related to out of state program verifications.
Create and maintain an accurate database of credential candidates via USC Shared Drive (One Note)
Track candidates through Credential Recommendation and enter graduate data into databases.
Credential RecommendationsMonitor student completion of non-coursework requirements as needed
Process out-of-state verifications
Serve as a liaison to states other than California for licensure questions
Special Conditions of Employment:Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work. They need to be able to work flexible hours, particularly given campuses extended hours of operation.Previous Experience Required:2+ years experience in k-12, and/or working in a credential services, education accreditation or related department
Knowledge of CTC and/or k-12 educator policies in regards to licensure.
High level of team experience and customer service.
Ability to manage and meet deadlines consistently
Attention to detail, accurate report writing and record keeping
Knowledge of credentials and accreditation policies.
Able to work in a complex process system of auditing, evaluating and analyzing information environments.
Ability to use technology for better efficiency and processing overall flow.
Desired Qualifications:Experience working within a department within higher education reviewing student files, analyzing student information in Higher Education or experience with district/school level HR related to credentialing
Trained as a recommending agent by the CTC.
Knowledge of Accreditation as related to teacher preparation program requirements
Experience with student teaching placement, accreditation and credential processes preferred.
INSTRUCTIONS:Submit your application through our online system at https://usccareers.usc.edu/search-jobs
Along with your application, be sure to submit both a cover letter and a resume. Indicate the REQ number of the position you are applying for in your cover letter.
The hourly pay range for this position is $30.77-$34.31. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.
USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the
Los Angeles Fair Chance Initiative for Hiring
ordinance
.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.Read USCs Clery Act Annual Security ReportNotice on Non-DiscriminationCertain positions are subject to
background screeningEEO is the LawEEO is the Law SupplementPay Transparency Non-DiscriminationUSC is an E-Verify EmployerIf you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:https://wd5.myworkday.com/usc/d/inst/1$9925/9925$105892.htmld
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Apply locations Los Angeles, CA - University Park Campus time type Full time posted on Posted 2 Days Ago job requisition id REQ20146376
State Authorization Coordinator Office of Accreditation and CredentialingFixed-TermRossier School of EducationLos Angeles, CaliforniaThe Office of Accreditation and Credentialing is responsible for the collection and analysis of accountability data to ensure that the Rossier School of Education has practices and outcomes consistent with our mission. This office ensures that all candidates meet Federal, State and Program requirements before being recommended for an education credential. The mission of the USC Rossier School of Education is to prepare leaders to achieve educational equity through practice, research and policy. We work to improve learning opportunities and outcomes in urban settings and to address disparities that affect historically marginalized groups. We teach our students to value and respect the cultural context of the communities in which they work and to interrogate the systems of power that shape policies and practices. Through innovative thinking and research, we strive to solve the most intractable educational problems.The Office of Accreditation and Credentialing is seeking a State Authorization Coordinator who will join the team to perform the specialized duties associated with ensuring that all of our Rossier programs that operate in states other than California are fully approved to do so. The coordinator will work closely with the Provosts office in working with Rossier programs to apply for the authorization to operate in the various states. The State Authorization Coordinator will also support candidates who complete licensure programs at Rossier in verifying program completion as they seek to transfer/apply for a subsequent credential in states other than California.The coordinator will report to Dr. Cathy R. Creasia, director of the Office of Accreditation and Credentialing. Under the direction of the Director of Accreditation and Credentialing, the State Authorization Coordinator will collect data and information from the various Rossier programs to submit for state authorizations as they become due. The position will require specialized knowledge regarding education/k12 programs and how the program curriculum prepares candidates per licensure requirements as defined by the California Commission on Teacher Credentialing (CTC) and CA Dept of Ed. to support and audit the qualifications for admission, preparation and completion of fieldwork, credential recommendations and employment authorizations for teacher and service credential candidates.This position requires extreme attention to detail, excellent written and verbal communication/report writing skills, the ability to manage multiple deadlines and superior customer service skills. This position also requires the ability to provide prompt and professional responses and follow up. The coordinator will be in frequent contact with the Provosts office and various program directors to support state authorization processes. Other key attributes for success in this position include an affinity for report writing, strong commitment to accuracy, having a positive attitude, thinking ahead and being supportive.POSITION DUTIES AND RESPONSIBILITIES:Essential functions: 100% of timeManage state authorization reports for all Rossier programs that operate outside of California.
Work with the Provosts office in preparing information/forms and evidence as needed for state authorization application submittals.
Evaluate, process and update student credential candidate files as needed
Link licensure documents to student files as needed
Maintain paper file system of candidate data as needed
Maintain database of program and candidate information for Accreditation reporting and program improvement efforts
Serve as the primary point of contact for USC staff in gathering required information for state authorizations
Respond to student questions regarding licensure requirements
Process, review, and complete out of state program verification forms for student teaching, licensure, credential, authorizations and state certificates as needed.
Assist the Director of Accreditation and Credentialing with gathering data for state and federal reports
Attend CTC workshops for credential analysts and conferences as directed by the Director of Accreditation and Credentialing
Provides administrative support to the office of Accreditation and Credentialing.
Screens and prioritizes incoming calls and e-mail requests. Responds to inquiries or refers to the appropriate staff person. Composes correspondence, mostly via email.
Organizes electronic and hard copy files to facilitate confidentiality and ease of document retrieval in preparation for out of state authorization and out of state program verifications.
Researches and gathers data and information, as requested.
Maintains office equipment and supplies.
Other duties as assigned.
Candidate Credential AdvisingServe as the primary point of contact for USC staff in determining the appropriate credential and/or degree programs for prospective students as related to out of state program verifications.
Create and maintain an accurate database of credential candidates via USC Shared Drive (One Note)
Track candidates through Credential Recommendation and enter graduate data into databases.
Credential RecommendationsMonitor student completion of non-coursework requirements as needed
Process out-of-state verifications
Serve as a liaison to states other than California for licensure questions
Special Conditions of Employment:Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work. They need to be able to work flexible hours, particularly given campuses extended hours of operation.Previous Experience Required:2+ years experience in k-12, and/or working in a credential services, education accreditation or related department
Knowledge of CTC and/or k-12 educator policies in regards to licensure.
High level of team experience and customer service.
Ability to manage and meet deadlines consistently
Attention to detail, accurate report writing and record keeping
Knowledge of credentials and accreditation policies.
Able to work in a complex process system of auditing, evaluating and analyzing information environments.
Ability to use technology for better efficiency and processing overall flow.
Desired Qualifications:Experience working within a department within higher education reviewing student files, analyzing student information in Higher Education or experience with district/school level HR related to credentialing
Trained as a recommending agent by the CTC.
Knowledge of Accreditation as related to teacher preparation program requirements
Experience with student teaching placement, accreditation and credential processes preferred.
INSTRUCTIONS:Submit your application through our online system at https://usccareers.usc.edu/search-jobs
Along with your application, be sure to submit both a cover letter and a resume. Indicate the REQ number of the position you are applying for in your cover letter.
The hourly pay range for this position is $30.77-$34.31. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidates work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.
USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the
Los Angeles Fair Chance Initiative for Hiring
ordinance
.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu . Inquiries will be treated as confidential to the extent permitted by law.Read USCs Clery Act Annual Security ReportNotice on Non-DiscriminationCertain positions are subject to
background screeningEEO is the LawEEO is the Law SupplementPay Transparency Non-DiscriminationUSC is an E-Verify EmployerIf you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:https://wd5.myworkday.com/usc/d/inst/1$9925/9925$105892.htmld
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USC is a leading private research university located in the heart of downtown Los Angeles a global center for arts, technology and international business.
As the largest private employer in the city responsible for more than $5 billion annually in economic activity in the region we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. As a USC employee, you will enjoy excellent benefits and perks , and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work.At any point you may also contact our HR Service Center for help at (213) 821-8100 or uschr@usc.edu .#J-18808-Ljbffr