Assistant Community Manager

Basic Functions: To assist Community Manager with leasing, administrative, and management functions as required. To assist in facilitating consistency of quality operations on site. Payroll Permanent Full Time - normally 8:30 AM. to 5:00 PM Monday through Friday (with &fac12; hour unpaid lunch break daily). Occasionally weekend or evening hours as needed, and as approved by Community Manager. Position is paid hourly, with opportunity for overtime (previously approved.)Duties include, but are not limited to:Leasing Responsibilities: Assist with incoming leasing traffic (i.e. answering phone calls, show apartments, quote prices and availability)Process applications including running credit checks, employment verifications, background checks, and landlord referenceFollow-up on phone calls and walk-in trafficTrack leasing information and input information into software reporting systemAssist in preparation of lease and move-in packetsSchedule and conduct lease signings when necessaryFollow-up with utility companies to make sure that residents have transferred service into their nameAssist with move-ins, move-outs, and inspections when necessary Administrative and Managerial Responsibilities: Receive and post rental paymentsPrepare and make bank depositPrint Delinquency reports and deliver late noticesTrack all payment arrangement made between Community Manager and residentTake incoming work orders from residents. Follow-up on work orders. Track, log and file completed work orders.Assist Community Manager with the processing of invoices when necessary, including computer input, copying, and filing of invoicePrepare lease renewals for resident distribution 75 days prior to lease end date. Lease renewal notices should be giver to Community Manager for approval by the 14th of that month.Deliver notices if necessary.Enter lease renewals and notices of intent to vacate into software system.Follow-up with resident (via phone, first then letter) 60 days prior to their lease end date if we have had no responseAssist with community social events (i.e. pool parties, holiday parties, etc.)Assist with filing, copies, and others general administrative responsibilities as neededTurning over bad debt for the collection and tracking agencies progress on collection accountsUpdate quarterly market surveys. Salary Description $45,000 - $50,000 per year