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Audio Visual Coordinator - River Glen Church - Naperville

Audio Visual Coordinator
Updated and Effective 5/11/22
Reports to: Pastor, Head of Staff; Director of Music
Status: Part-time, hourly (average of 4 hrs/wk)
Pay rate: $30 to $50/hour - Experience Dependent
FLSA: Exempt

Job summary
The Audio-Visual Coordinator is responsible for overseeing and managing all aspects of A/V needs for River Glen Presbyterian Church, including Sunday morning worship, streaming, rehearsals, and other services and special events as needed.

Services AV Management

• Oversee the setup of all AV needs for all RGPC services including Sunday Church Service, Weddings, Funerals, and special services or events.
  • Setup of Microphones and Microphone Stands, Floor Monitors, AV Computer, Projector, Streaming, Amplifiers and Mixers, Sound Board, the Worship Center AV Desk, and Portable AV Equipment for services/events that take place outside of the Worship Center.
  • Preparation and editing of audio & visual files to be included in presentations and program files for Sunday Services, weddings, Funerals, etc.
  • Management of backgrounds and image files for SongShow and Stream files.
  • Management of presentation software SongShow Plus and preparation of programs including video files and audio files.
  • Management of Sonos system for transmitting service audio to lower-level childcare area.
  • Manage live streaming during services to RGPC YouTube Channel.
• Soundchecks and Audio leveling for services – Sunday mornings before worship Service or pre-scheduled times for other events.
• SongShow Program Testing for services.
• Live Stream testing for services including validation of Locations, Cameras, and Presets.
• Run and Manage all AV during the services and events with the help of AV Volunteers.
• Close and secure all AV equipment used during services and events.

Live Stream Management

• Manage the RGPC YouTube Channel regarding any services such as Sunday Worship Services, Weddings, Funerals, or other events from RGPC.
• Prepare Worship Leader documents for the following:
  • Validate “Locations” as designated by Pastors and Director of Music.
  • Identify Camera to be used at each Location.
  • Identify Presets to be used by each Camera and Location.
• Manage and Edit post-Live Stream services including:
  • Video Details: Titles, Descriptions, Thumbnails, Playlists, Audience, Tags, Languages, Recording Information, Categories,
  • Channel Customization: Video Spotlight, Featured Sections, Branding, and Basic Info

AV Equipment Management

• Manage all RGPC AV equipment including general maintenance & cleaning, updates, hardware & software management.
• Equipment includes but is not limited to the following:
  • Sound Boards, microphones, cables, digital and wireless receivers, distribution amplifiers, routers, transmitters, DVD players, computers, hearing aid devices, monitors, speakers, projectors, video screens
• Software includes but is not limited to the following:
  • SongShow Plus
  • Video and Audio Editing solutions
  • Microsoft Office
  • Google Drive
• Maintenance, upkeep, and security of AV Computer.
• Manage AV Ministry Team
  • Recruit volunteers for ongoing service in AV
    • Train volunteers to help run AV at services at Sunday morning worship, weddings, funerals, musicals, events, and outdoor services.
  • Manage the scheduling of AV Volunteers for services and events.
    • Ensure all services are properly staffed for AV needs.
    • Use the RGPC scheduling tool “Ministry Scheduler Pro” to schedule, manage substitutes, and notifications/reminders take place.

Worship, Music, and Arts (“WMA”) Team Member

• Represent AV for RGPC as part of the WMA Team by participating in part or all of the monthly meetings as needed.

Minimum Qualifications

• Excellent verbal, written, and interpersonal skills
• Experience with audio and video production
• Experience and knowledge in music
• Self-motivated and able to work both independently and as a member of a team
• Experience managing projects
• Demonstrates skills and techniques to recognize problems and apply timely and appropriate corrective actions
• Ability to think clearly under pressure and follow-through to ensure effective resolution
• Demonstrate ability to make independent decisions based on the vision and values of RGPC
• Able to pass sexual misconduct background checks and willing to submit to criminal background check

Physical Requirements

• Able to communicate in a public forum
• Able to physically perform all essential functions

Core Competencies

• Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole, follows up on missing or out of balance items, resolves unanswered questions needed to address a problem, keeps the larger picture in mind while tending to the smallest of details.
  
• Creativity and Innovation: Generates new ideas; makes new connections among existing ideas to create fresh approaches; takes acceptable risks in pursuit of innovation; learns from mistakes; has good judgment about which creative idea and suggestions will work.
• Collaboration: Works cooperatively with others inside and outside the congregation to build and maintain mutually positive and productive relationships, communicating effectively, contributing ideas, and listening appropriately with staff and congregation.
  
• Technical Skills: Has the knowledge and ability to effectively use technology to produce an online worship experience for the congregation.