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Ask The HR Expert: Organizing Your Job Search, Part 1

Today, HR expert Sharon Jautz is covering how to stay organized during job searching. Today she’s tackling how to organize post-meeting/post-interview paperwork and info; next week she’ll cover organizing your outgoing correspondence and working with recruiters.

Did you ever stop to think that you really need to organize your job search? Well, you really need to, and I am speaking from current, first hand experience!

You respond to job postings, upload your resume directly to companies and organizations, and post your resume on web job boards. It’s critical that you keep track of your leads, dates, your submissions and the people you meet along the way. You certainly don’t want to get a call for an interview from a company or organization and you don’t remember even applying. As a corporate HR Director, nothing takes the wind out of my sails more than a candidate who has no idea why I am calling and no recall of ever having applied for the job to which I am referring.

Here are some tips to help you organize your job search and that have worked for me:

  • Keep a daily log of all of the postings to which you respond. Name of organization/company, possible name of recruiter and/or hiring manager and a one-sentence description of the open job and the title. You can do this in writing (as in a diary or calendar), or, you can create a daily Word document and file it in your 2009 Job Search Folder.
  • Keep a file of all of the business cards you receive. On the back of the card, right after any meeting, write down a few items that will help you have instant recall of your meeting with that person. Believe me, after ten or so meetings with different people at different places, everything becomes a blur and you will not remember important specifics!
  • If you have a personal interview, go back to your notes and write in information you learned and your own personal feedback about how the interview went and your first impressions of the company/organization.


Sharon Jautz has over 20 years of HR experience at major media companies like Forbes, Conde Nast, and Playboy. She’s been tapped as an HR expert on Washingtonpost.com, giving advice to job seekers everywhere. Her super-power? Scanning a resume in 15 seconds. Find out more about her at her LinkedIn page.

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